Head of Global Equity Administration | United States | Remote

Grafana Labs

16h•Remote

About The Position

Grafana Labs is seeking a Head of Global Equity Administration to establish and lead the company's equity administration function from the ground up. This role will be responsible for the design, implementation, and ongoing management of global equity programs, including transitioning from a legacy equity platform to a public-company-ready solution. The position requires a hands-on individual who thrives in complex transitions, values precision, and brings a modern mindset, including the thoughtful use of AI, to scale equity operations efficiently and accurately. This is a highly visible role focused on building best-in-class equity infrastructure to support employees, leadership, and future public shareholders.

Requirements

10+ years of experience in stock administration, equity compensation, or related roles.
Proven experience building and scaling an equity administration function in a high-growth company.
Hands-on experience leading a transition from a legacy equity platform to a modern, public-company-ready equity system.
Direct experience supporting IPO readiness and/or operating as a public company.
Deep knowledge of equity compensation plans, cap table management, and related tax and regulatory requirements.
Strong understanding of equity accounting (ASC 718) and internal control frameworks.
Experience administering equity programs across multiple countries and jurisdictions.
Demonstrated ability or strong mindset toward using AI, automation, and advanced tooling to improve accuracy, efficiency, and insight in equity operations.
High attention to detail combined with the ability to manage complex projects and timelines.
Clear, confident communicator who can explain equity concepts to employees, executives, and the Board.
Ability to operate independently in a fast-moving, less-structured environment.

Nice To Haves

Certified Equity Professional (CEP) designation
Experience implementing ESPPs or public company equity programs
Familiarity with SOX compliance and public-company reporting
Experience partnering with engineering or data teams on systems integrations or automation
Experience working in a globally distributed, remote-first organization

Responsibilities

Establish and lead the stock administration function, including policies, processes, controls, and systems.
Lead the transition from an existing legacy equity platform to a scalable, public-company-ready equity administration system, including vendor selection, data migration, testing, and go-live.
Own cap table integrity and equity data accuracy throughout the platform transition and beyond.
Design, implement, and manage global equity compensation programs (e.g., stock options, RSUs, public-company, ESPP readiness).
Oversee the full equity lifecycle: grants, vesting, exercises, cancellations, terminations, modifications, and settlements.
Partner with Finance and Legal to support public-company readiness, including disclosures, governance, internal controls, and audit requirements.
Ensure accurate and timely equity accounting in accordance with ASC 718 and public-company standards.
Oversee 409A valuation processes and ensure ongoing compliance.
Manage relationships with external vendors, including equity platforms, valuation firms, tax advisors, and external auditors.
Partner closely with People, Benefits & Compensation, and Recruiting to ensure equity programs are clearly communicated and well understood.
Prepare equity processes and systems to be SOX-ready and scalable for a public-company environment.
Leverage automation, data analytics, and AI-enabled tools to improve data validation, reconciliation, reporting, and operational efficiency.
Apply sound judgment around the use of AI in equity administration, with a focus on data integrity, security, explainability, and appropriate controls.