Weber Innovation High - Head Administrative Assistant (30596)

Weber School District•Ogden, UT

6d•Onsite

About The Position

This Head Administrative Assistant position is also a Director Administrative Assistant position. It is established to provide comprehensive administrative and operational support to the secondary school principal and site administrators. This position serves as the central point of contact for school office operations, ensuring effective communication, compliance with district policies and procedures, and adherence to financial, legal, and administrative requirements. The Head Administrative Assistant at Weber Innovation Center oversees daily office functions and supports a positive, efficient school environment and works with the Director of PCBL and Innovation Center.

Requirements

Previous related experience with increasing levels of responsibility.
High school diploma or equivalent.
Ability to operate standard office equipment including pertinent software applications.
Knowledge of concepts of grammar and punctuation, bookkeeping principles, business telephone etiquette, and office methods and practices.
Ability to communicate with diverse groups and establish effective relationships with children.
Ability to maintain confidentiality, meet deadlines, set priorities, and work with constant interruptions.

Responsibilities

Compile, organize, and analyze data from a variety of sources to ensure compliance with financial, legal, and administrative requirements.
Coordinate and manage school programs, activities, and events in accordance with established district and school guidelines.
Maintain accurate and confidential records and files to ensure accessibility, accountability, and audit readiness.
Maintain inventories of office supplies, equipment, and materials; initiate purchasing and repair requests.
Monitor account balances and financial activity to maintain accurate financial records and support responsible fiscal management.
Supervise and provide direction to office staff, student assistants, and volunteers.
Prepare reports and written materials to document activities and convey information effectively.
Process and distribute documents and forms accurately and in a timely manner.
Respond professionally to inquiries from staff, students, parents, district personnel, and external agencies.
Provide direct administrative support to the principal and assigned administrators.
Manages the Training Room calendar to schedule district meetings and training events.
Processes student payments, bills, and all other bookkeeping duties associated with student accounts.
Assists in backing up the attendance secretary with student attendance.
Working with WSD to set up all District Trainings located at Weber Innovation Center.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.