Guidance Clerk (8 Hours/181 Days)

Aiken County Public Schools•Graniteville, SC

1d•Onsite

About The Position

Provides responsible secretarial and administrative support to the assigned supervisor, exercising independent judgment in scheduling activities, coordinating office functions, supporting district programs, and handling special projects and problems. The role supports the school guidance office and serves as a liaison among students, parents, principals, teachers, support staff, counselors, and other district or community contacts. The position is 8 hours per day for 181 days during the school year. It is a non-exempt role with a Level 109 pay scale. The work is performed in an office environment with limited exposure to environmental conditions, varying noise levels, frequent interruptions, and a need to respond promptly to unexpected situations. Routine local travel is required.

Requirements

Associate degree in Administrative Assistance or Secretarial Science and three to five years of responsible secretarial and administrative support experience, or an equivalent combination of training and experience.
Advanced knowledge of business English, spelling, punctuation, mathematical computation, and vocabulary.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write or type routine reports and correspondence; and speak effectively before groups.
Ability to perform arithmetic using whole numbers, fractions, and decimals, and apply percentages, ratios, and proportions to practical situations.
Ability to interpret and carry out written, oral, diagrammed, or scheduled instructions; solve practical problems; analyze information and work-related issues; assess needs; and prepare varied and complex records and reports.
Thorough knowledge of office management principles, modern office procedures, and office equipment.
Strong knowledge of word processing, email, spreadsheets, electronic file management, the internet, and reporting and presentation software.
Knowledge of maintaining confidentiality of sensitive information.
Ability to type clear copy at the minimum required rate.
Ability to use a personal computer and related software, manage electronic data and files, and create electronic reports and presentations.
Ability to work independently on responsible and confidential assignments with limited supervision.
Ability to develop effective working relationships and communicate clearly and concisely, orally and in writing.
Proficiency with Microsoft Excel, Word, and PowerPoint.
Ability to perform work accurately and with attention to detail, and to manage multiple tasks independently and as part of a group.
Ability to perform duties in accordance with district requirements and Board of Education policies.

Responsibilities

Develop, analyze, and maintain records, reports, charts, forms, spreadsheets, and databases using automated software applications.
Provide secretarial support, including answering and directing calls, screening mail, typing, maintaining filing systems, directing visitors, scheduling meetings, and taking minutes.
Respond to routine and non-routine complaints and inquiries or refer them to appropriate people or departments.
Assist with distributing report cards and student information reports, including test scores and grade reports.
Maintain cumulative student folders and purge non-relevant documents when students withdraw or graduate, following district policy.
Serve on the school graduate rate team and file documentation for students withdrawing from school.
Maintain or assist with departmental accounting records; process purchase orders and invoices; track expenditures and balances; and perform reconciliations.
Serve as a liaison among students, principals, teachers, support staff, and counselors.
Maintain office inventory and supplies and order supplies in consultation with faculty and staff.
Manage special projects as assigned and place, control, or monitor departmental supplies and equipment.
Interact with business persons, district administrators and staff, students, parents, government officials, and agencies.
Enter and maintain data accurately.
Perform other duties assigned by the Principal or School Guidance Counselor.