Secretary (8 hours/200 days)

Aiken County Public Schools•Aiken, SC

1d•Onsite

About The Position

The School Secretary provides routine clerical and administrative support to the Principal and school to help ensure smooth and efficient operations. The role performs varied office tasks, including preparing and filing documents, answering calls, scheduling appointments, processing mail, entering data, maintaining records, and communicating with students, parents, teachers, staff, and other members of the school community. The Secretary maintains confidential files and information, supports school office staff, coordinates communications and calendars, helps manage office and school-store supplies, and may provide nurse backup, first aid, and authorized medication distribution. The role also supports district and school-level programs through meetings, training, data maintenance, and preparation of records and reports. The position is based in an office environment, with routine local travel and frequent computer use. Employment terms vary by school level; the posting describes full-time employment during the school year and notes that conditions are adjusted for part-time employees or those hired for less than a full school year.

Requirements

High school diploma and three years of experience using computer applications in an office environment; or a post-secondary degree in computer applications with some related work experience; or an equivalent combination of education, training, and experience.
Advanced knowledge of Business English, spelling, punctuation, mathematical computation, and vocabulary.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write or type routine reports and correspondence and speak effectively before groups.
Ability to perform arithmetic with whole numbers, fractions, and decimals, and apply percentages, ratios, and proportions to practical situations.
Ability to interpret and carry out written, oral, diagram-based, or schedule-based instructions and solve practical problems.
Ability to analyze information, use logic to address work-related issues, assess needs, and provide timely feedback.
Knowledge of office management principles, modern office procedures, and office equipment.
Strong knowledge of word processing, email, spreadsheets, electronic file management, the internet, and reporting and presentation software.
Ability to maintain the confidentiality of sensitive information and type clear copy at the required rate.
Ability to create electronic reports and presentations, use the internet efficiently, communicate by email, and organize electronic data and files.
Ability to operate a personal computer and related software and proficiency with Microsoft Excel, Word, and PowerPoint.
Ability to work independently with limited supervision and develop effective working relationships with students, school community members, staff, and district employees.
Ability to communicate clearly and concisely, orally and in writing.
Ability to perform detailed and accurate work, self-monitor, and manage multiple tasks independently and as part of a group.
Ability to perform duties in accordance with district requirements and Board of Education policies.

Responsibilities

Provide secretarial support, including answering, screening, and directing telephone calls; screening mail; typing; maintaining filing systems; directing visitors; scheduling meetings; and taking minutes.
Provide backup support to school clerical staff.
Prepare, complete, and file documents, records, and reports such as letters, memoranda, agendas, work orders, invoices, and purchase orders.
Order, control, or monitor departmental supplies and equipment as needed.
Handle confidential documents appropriately and maintain confidential employee and other records.
Enter employee and student information into computer systems as assigned.
Interact with school administrators and staff, students, parents, business persons, government officials, and agencies.
Maintain an accurate calendar for the Principal and the school.
Serve as a liaison among the Principal, teachers, support staff, PTA, and other staff.
Maintain office inventory and school-store supplies and order supplies in consultation with faculty and staff.
Provide backup to the school nurse, including first aid and dispensing medication as authorized by School Board Policy.
Participate in district-wide meetings and training activities and distribute appropriate information.
Liaise between district and school-level program administrators to support accurate and effective use of data.
Answer complaints and inquiries or refer them to appropriate people or departments; interpret district policies, rules, and regulations in response to questions.
Compile and analyze data, prepare statistical reports, and maintain record-keeping systems, including confidential records.
Operate general office equipment, including computers, printers, copiers, calculators, facsimile machines, typewriters, and telephone systems.
Perform other duties as assigned by the Principal.