Groups Coordinator

Marriott•Chicago, IL

1d•$28 - $29•Onsite

About The Position

The Groups Coordinator is responsible for processing all reservation requests, changes, and cancellations. This role involves identifying guest needs, determining appropriate room types, verifying availability and rates, and explaining various policies. The coordinator will also accommodate special requests, answer questions about property facilities and services, and utilize sales techniques to maximize revenue. Key duties include communicating information about VIP reservations, inputting and accessing data in the reservation system, and resolving accommodation challenges by collaborating with other departments. The role also entails overseeing the accuracy of room blocks and reservations, inputting group rooming lists, adjusting room blocks as needed, maintaining organized files, and setting up billing accounts according to accounting policies. Additionally, the Groups Coordinator must adhere to all company policies and procedures, maintain a professional appearance and demeanor, protect company assets, and provide excellent guest service according to company standards. This includes welcoming and acknowledging guests, anticipating and addressing service needs, assisting individuals with disabilities, and expressing genuine appreciation. Effective communication, both verbal and written, is essential, as is the ability to develop and maintain positive working relationships and support team goals. The role requires compliance with quality assurance standards and the ability to read and verify information in various formats. Physical demands include moving, lifting, carrying, pushing, and pulling objects weighing less than or equal to 10 pounds without assistance. Reasonable job duties may also be requested by supervisors.

Requirements

High school diploma or G.E.D. equivalent.
At least 1 year of related work experience.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Nice To Haves

No supervisory experience.

Responsibilities

Process all reservation requests, changes, and cancellations received by phone, fax, or mail.
Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate.
Explain guarantee, special rate, and cancellation policies to callers.
Accommodate and document special requests.
Answer questions about property facilities/services and room accommodations.
Follow sales techniques to maximize revenue.
Communicate information regarding designated VIP reservations.
Input and access data in reservation system.
Respond to any challenges found for accommodating rooming requests by communicating with appropriate individual or department.
Oversee accuracy of room blocks and reservations.
Input group rooming lists using reservation systems.
Revise room blocks to maintain the required number of available rooms.
Keep organized files of all groups.
Set-up proper billing accounts according to Accounting policies.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information.
Protect company assets.
Welcome and acknowledge all guests according to company standards.
Anticipate and address guests’ service needs.
Assist individuals with disabilities.
Thank guests with genuine appreciation.
Speak with others using clear and professional language.
Prepare and review written documents accurately and completely.
Answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others.
Support team to reach common goals.
Listen and respond appropriately to the concerns of other employees.
Comply with quality assurance expectations and standards.
Read and visually verify information in a variety of formats.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.