Group Executive Assistant - New York

BMC Software•New York, NY

13d•$73,800 - $123,000•Remote

About The Position

BMC empowers nearly 80% of the Forbes Global 100 to accelerate business value, faster than humanly possible. Our industry-leading portfolio unlocks human and machine potential to drive business growth, innovation, and sustainable success. BMC does this in a simple and optimized way by connecting people, systems, and data that power the world’s largest organizations so they can seize a competitive advantage. The IZOT product line includes BMC’s Intelligent Z Optimization & Transformation products, which help the world’s largest companies to monitor and manage their mainframe systems. The modernization of mainframe is the beating heart of our product line, and we achieve this goal by developing products that improve the developer experience, the mainframe integration, the speed of application development, the quality of the code and the applications’ security, while reducing operational costs and risks. We acquired several companies along the way, and we continue to grow, innovate, and perfect our solutions on an ongoing basis. Join us as a Group Executive Assistant Location: NYC Tri-State Area (primarily Remote work with occasional travel in for events) BMC is seeking a highly skilled, collaborative, professional, and motivated Group Executive Assistant to support the Intelligent Z Optimization and Transformation business unit. This role is pivotal in ensuring the unit’s customers, partners and internal stakeholders perceive IZOT as a top place to do business. The group exec admin will be supporting the VP, Product Management, and VP, Solutions Marketing. This is a unique opportunity to join a dynamic, fast-growing organization on the forefront of AI innovation and success.

Requirements

At least 3 years of supporting a VP directly, ideally within a professionally run (public or private) company.
Minimum of 10 years of executive-level support. Prior experience supporting senior leaders in high-visibility roles is a must have.
Experience supporting multiple senior leaders simultaneously
Proven ability to organize large-scale, global events, including complex travel logistics.
Thrive in a dynamic, fast-paced environment, demonstrating the ability to multitask, manage competing priorities, and pivot as circumstances evolve.
Meticulous organization and accuracy in all aspects of work, from calendar management to expense reporting.
Superior interpersonal skills, with the ability to handle sensitive situations with discretion and diplomacy. Strong written and verbal communication skills are essential.
A self-starter who anticipates needs, demonstrates initiative, solve problems independently and work effectively with minimal direction.
Proficiency in Microsoft Office Suite, including use of Copilot and AI, virtual collaboration tools, and other relevant software platforms. Comfort with using AI for note-taking and to speed day to day work.

Responsibilities

Maintain and manage complex and demanding appointment schedules for VP Solutions Marketing and VP Product Management, including coordinating reoccurring meetings such as leadership team meetings, planning workshops, and All-Hands events.
Manage domestic and international travel arrangements with clients, develop detailed itineraries, and oversee expense reporting with a keen eye for accuracy and efficiency.
Manage complex international travel requirements, including passport renewals, visa procurement, immigration documentation, and contingency planning for travel disruptions.
Maintain travel budget and P-card expense reports for the Solutions Marketing organization and associated events.
Handle sensitive business and personnel matters with a high degree of discretion and judgement.
Act as the primary point of contact for individuals seeking to meet with the two Vice Presidents, ensuring all interactions are handled with professionalism, and with appropriate level of discretion for both internal and external meetings.
Organize and support events, including securing venues, coordinating catering, and ensuring seamless virtual meeting access for attendees worldwide. Facilitate team-building activities and executive dinners, with approximately 3 in-person events per quarter in NYC or White Plains, NY.
Serve as a backup for other executive administrative assistants, manage ad hoc administrative projects, and conduct research to prepare actionable information.
Work closely with the two Vice Presidents and the IZOT leadership team to anticipate needs, manage priorities, serve as a trusted advisor to leadership and contribute to a cohesive and supportive executive environment.
Collaborate with HR, Finance, Communications, Corporate Marketing, Legal and Sales teams to support business priorities.
Manage purchase orders, contracts, invoices and vendor relationships for events and organizational activities.