Group Assistant - Brand Consulting Operations

Creative Artists Agency•New York, NY

3d•Onsite

About The Position

Creative Artists Agency (CAA) is a world-leading full-service entertainment, media, and sports agency representing successful professionals across various industries. CAA Brand Consulting is the marketing agency within CAA, focused on driving cultural brand relevance for clients by leveraging CAA's connectivity to pop culture and deep relationships within the entertainment and sports world. The Group Assistant will support the CAA Brand Consulting Global COO's day-to-day operations and the Business Operations team, aiming to enhance efficiency across U.S. and global offices. This role involves providing administrative support to the COO, assisting with workflow enhancements, and fostering a strong organizational culture. The ideal candidate will have a strong interest in business operations, sports & entertainment, sponsorships, partnerships, and experiential activations.

Requirements

Bachelor’s Degree preferably in Marketing, Communications, Business or similar discipline
General understanding of current brand consulting industry and the nature of a talent and marketing agency
Interest in entertainment and pop culture- follows trends, watches sports, awards shows, reads blogs, etc.
Knowledge of and passion for marketing, brands, and events
Self-starter and interested in exploring new business opportunities
Must have excellent organizational and communication skills
Need to be able to remain flexible and multi-task/juggle multiple tasks simultaneously while maintaining accuracy and a sharp attention to detail
Excellent time management skills with the ability to meet deadlines
Proficiency in Microsoft 365 (Word, Excel, Outlook, and PowerPoint). Note: strong use of PowerPoint required
General understanding of AI and how it can be utilized operationally
Team oriented and able to work in a fast-paced environment
Creative and strategic thinker who has a pulse on tech, digital & social trends

Nice To Haves

Familiarity with tracking and maintaining budgets is preferred
Familiarity with financial concepts is preferred

Responsibilities

Provide seamless day-to-day administrative support to the Global COO, including calendar management, travel coordination, and meeting preparation.
Prepare accurate expense reports, produce professional correspondence, and handle general administrative tasks for the broader Business Operations team.
Support the team (and/or account teams as needed) with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
Conduct general market research as required, staying informed on industry trends, competitors, brand activity, territories, and key events.
Ensure the daily, smooth operation of the CAA Brand Consulting New York office.
Serve as the main point of contact for facility-related issues, coordinating directly with building management when necessary.
Support and help lead internal events, team meetings, and culture-building activities to strengthen the organization's team dynamic.
Assist with the coordination of global and local new hire onboarding to ensure a welcoming employee experience.
Streamline office communication channels, acting as a professional and efficient main point of contact for internal and external stakeholders.
Manage the overall visitor experience, overseeing meeting preparation, hospitality coordination, and office tours when appropriate.