Group Assistant - Brand Consulting Operations
About The Position
Creative Artists Agency (CAA) is the world’s leading full-service entertainment, media, and sports agency. CAA Brand Consulting is the entertainment & sports marketing agency within CAA. Our mission is to drive cultural brand relevance for our clients by tapping into CAA’s connectivity to pop culture. Leveraging our deep relationships and influence with studios, networks, labels, leagues, teams, venues, events, media, and content platforms, we provide a range of strategic and marketing consulting services to corporate clients around their entertainment & sports strategies. The Group Assistant will support the CAA Brand Consulting Global COO's day-to-day operations and the Business Operations team, driving efficiency across our U.S. + Global offices. This position focuses on providing seamless administrative support to the COO—including calendar management, travel coordination, and meeting preparation—while helping the Business Operations team enhance workflows and cultivate a strong culture across the organization. The ideal candidate possesses a keen interest in business operations, sports & entertainment, sponsorships, partnerships, and experiential activations.
Requirements
- Bachelor’s Degree preferably in Marketing, Communications, Business or similar discipline
- General understanding of current brand consulting industry and the nature of a talent and marketing agency
- Interest in entertainment and pop culture- follows trends, watches sports, awards shows, reads blogs, etc.
- Knowledge of and passion for marketing, brands, and events
- Self- starter and interested in exploring new business opportunities
- Must have excellent organizational and communication skills
- Need to be able to remain flexible and multi-task/juggle multiple tasks simultaneously while maintaining accuracy and a sharp attention to detail
- Excellent time management skills with the ability to meet deadlines
- Proficiency in Microsoft 365 (Word, Excel, Outlook, and PowerPoint). Note: strong use of PowerPoint required
- General understanding of AI and how it can be utilized operationally
- Team oriented and able to work in a fast-paced environment
- Creative and strategic thinker who has a pulse on tech, digital & social trends
Nice To Haves
- Familiarity with tracking and maintaining budgets is preferred
- Familiarity with financial concepts is preferred
Responsibilities
- Provide seamless day-to-day administrative support to the Global COO, including calendar management, travel coordination, and meeting preparation.
- Prepare accurate expense reports, produce professional correspondence, and handle general administrative tasks for the broader Business Operations team.
- Support the team (and/or account teams as needed) with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
- Conduct general market research as required, staying informed on industry trends, competitors, brand activity, territories, and key events.
- Ensure the daily, smooth operation of the CAA Brand Consulting New York office
- Serve as the main point of contact for facility-related issues, coordinating directly with building management when necessary.
- Support and help lead internal events, team meetings, and culture-building activities to strengthen the organization's team dynamic.
- Assist with the coordination of global and local new hire onboarding to ensure a welcoming employee experience.
- Streamline office communication channels, acting as a professional and efficient main point of contact for internal and external stakeholders.
- Manage the overall visitor experience, overseeing meeting preparation, hospitality coordination, and office tours when appropriate.
Benefits
- benefits
- discretionary bonus
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
