Grounds and Facilities Supervisor

City of Grand Ledge•Grand Ledge, MI

About The Position

Under the general direction of the Public Works Superintendent, the Grounds and Facilities Supervisor assists in planning and managing the operations of the City’s grounds and facilities. The position supervises and evaluates assigned personnel, participates in division activities, stays current on applicable statutes and regulations, and recommends ways to operate division functions efficiently and effectively. The supervisor plans, directs, coordinates, and evaluates grounds and facilities operations, including personnel management, budgeting, administration, and capital needs. The role oversees routine maintenance, standard operations, and special projects across City properties and public spaces; directs staff and seasonal or part-time workers; monitors performance and training; and oversees volunteers or community service workers when applicable. The position also assesses staffing, facilities, and equipment needs, prepares budget requests, monitors expenditures, purchases supplies and equipment, and participates in contracting and project oversight. The position operates equipment, tools, and vehicles in support of grounds and facilities work, performs assigned snow removal including emergency work, and may respond to weather or infrastructure emergencies or provide on-call duty. It coordinates with other Public Services personnel, represents the department at meetings, prepares reports, and may be temporarily assigned duties in other department divisions.

Requirements

Five years of progressively responsible experience in public works functions, grounds and facility maintenance, and landscaping, including supervisory experience.
High school diploma or equivalent.
Valid Michigan driver’s license.
Ability to obtain a State of Michigan Playground Safety Inspector Certificate within one year of employment.
Ability to obtain a Michigan Commercial Driver’s License Class A with air brake endorsement within one year of employment.
Ability to obtain a State of Michigan Commercial Pesticide Applicator Certification within one year of employment in Category 5 (Aquatic Pest Management), Category 3A (Turfgrass Pest Management), Category 3B (Ornamental Pest Management), Category 6 (Right-of-Way), and Category 7F (Mosquito Control).
Ability to obtain a State of Michigan Assistant Airport Manager Certification within one year of employment.
Knowledge of machines, equipment, materials, safety precautions, and operating practices used in modern public works and related equipment.
Ability to plan, supervise, evaluate, and inspect others’ work and effectively discipline assigned personnel.
Ability to work effectively individually and as part of a team.
Ability to maintain accurate records and prepare comprehensive reports on division operations.
Ability to establish effective working relationships with employees, contractors, governmental agencies, and the public.
Ability to communicate and present ideas and concepts effectively orally and in writing.
Ability to read and interpret construction drawings and maps of public works systems.
Ability to critically assess situations, solve problems, work effectively under stress and within deadlines, and adapt to changing work priorities.
Ability to perform a broad range of maintenance and repair functions.

Nice To Haves

College degree preferred.

Responsibilities

Plan, direct, coordinate, and evaluate grounds and facilities operations, including personnel management, budgeting, administration, and capital needs assessment.
Develop, recommend, and implement policies and procedures consistent with departmental directives, regulations, and City guidelines.
Participate in recruitment and hiring; supervise personnel; evaluate performance; oversee training; take disciplinary action according to established procedures; and participate in labor relations activities as directed.
Oversee volunteers and community service workers when applicable.
Assess operations, staffing levels, facilities, and equipment; develop annual operating budget requests; monitor expenditures; and purchase supplies, equipment, and materials according to established procedures.
Direct daily work of part-time, seasonal, or other Public Services personnel by preparing schedules, assigning and supervising work, monitoring performance, and setting priorities.
Oversee routine maintenance, standard operations, and special projects for City grounds and facilities, including City Hall, cemetery, parks, greenspaces, playgrounds, ballfields, splashpad, docks, boardwalks, paths, trails, public spaces and structures, restrooms, downtown streetscape and parking lots, public art, landscapes, airport, industrial park, compost/recycling center, and street rights-of-way.
Assess the need for private contracting for special projects and services, participate in contracting, and provide project oversight and quality control.
Conduct research, compile information, prepare reports, represent the Public Services Department at meetings, and make presentations as requested.
Develop and maintain a management control system to track division projects and support planning.
Operate light and heavy equipment, tools, and vehicles for City grounds and facilities projects.
Perform assigned snow removal, including emergency snow removal.
Coordinate work with the Assistant Public Works Superintendent, Assistant Public Services Superintendent, Water Plant Supervisor, and WWTP Supervisor, and provide project assistance as needed.
Respond to weather and infrastructure emergencies as needed and provide on-call duty if necessary.
Temporarily perform duties in other Public Services Department divisions as assigned.
Perform related duties and special projects as needed.