Grants Mgr - 90415638 - Washington/New York
About The Position
Manage the day-to-day administrative and financial management of a portfolio of grants from federal, state, and local entities totaling billions of dollars annually. Ensure compliance with contractual terms and federal and state regulations governing the acceptance and expenditure of grant funds, and manage accurate documentation for Single Audits. Ensure timely completion of financial and grant-compliance deliverables and deadlines set out in funding agreements and federal grant regulations. The position may be based in Washington, DC, or New York, NY, and is onsite four or five days per week. The role may involve travel up to 25%, including throughout the Northeast Corridor region and occasionally beyond it. The position supports the Office of Funding and Grants Management and requires coordination with departments, project managers, program staff, federal grantors, and project teams. It is self-directed, with minimal supervision, and may involve changing priorities, multiple concurrent projects, and work with others outside normal hours.
Requirements
- Bachelor’s degree in Accounting, Business Administration, or a related field, or an equivalent combination of education, training, and work experience.
- At least 7 years of relevant experience.
- Demonstrated financial analysis and reporting skills using budgeting software and spreadsheets, including Microsoft Excel.
- Prior direct responsibility managing federal grants and federal grant audits.
- Excellent math, written, and verbal communication skills.
- Demonstrated attention to detail in work products and document management.
- Proficiency with general office software, including Microsoft Excel, Word, and PowerPoint.
- Demonstrated PC software skills, including Outlook, Excel, Word, and PowerPoint.
- Ability to work in a fast-paced environment and multitask.
- Ability to manage time and complete tasks with minimal supervision.
- Demonstrated knowledge of federal grant regulations and requirements.
- Ability to absorb, maintain, and recall extensive detail from multiple sources; communicate, comprehend, and respond to instructions orally and in writing; acquire new knowledge and skills; and perform analytical evaluations of data.
Nice To Haves
- At least 9 years of relevant experience.
- Experience with SAP or another ERP system.
- Working knowledge of 2 CFR 200 grant requirements and FAR 31.2.
- Previous experience with funds-management systems.
- Previous experience with transportation grant programs.
- Knowledge of transportation infrastructure, national transportation funding priorities, and transportation funding resources.
Responsibilities
- Ensure fund-source information for activities is current.
- Work with departments to ensure grant structures are set up correctly.
- Monitor spending against grants to ensure authorized amounts are not exceeded; proactively identify potential overspending and non-compliant expenses with other teams.
- Provide data support for internal and external audits.
- Prepare and track required payment requests using SAP, Microsoft Excel, and other tools as needed.
- Support project managers in ensuring activities comply with grant provisions.
- Maintain detailed grant-document files and electronic records in accordance with generally accepted grants-management practices.
- Maintain compliance deadline schedules in the compliance tracker and work with program staff to ensure and maintain compliance.
- Attend meetings with federal grantors and project teams.
- Perform other tasks as assigned in support of the Office of Funding and Grants Management.
Benefits
- Health, dental, and vision insurance.
- 401(k) with employer match.
- Generous paid time off.
- Wellness programs.
- Railroad Retirement benefits.
- Paid caregiving days and backup care.
- Health Savings Account.
- Public Service Student Loan Forgiveness.
- Fertility and family-building benefits.
- No-cost Personal Health Advocate.
- Student loan assistance.
- Adoption and surrogacy assistance.
- Medical plan opt-out credit.
- Tuition and education reimbursement.
- Paid family leave.
- Life insurance.
- Rail pass privileges.
- Short- and long-term disability insurance.
- Employee Assistance Program.
- No-cost financial advisor sessions.
- Commuter and flexible spending accounts.
- Potential short-term incentive bonus based on factors including individual and company performance.
- Potential geo-pay differential based on assigned worksite or location.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
