Grants Management Associate
About The Position
ECMC Foundation is a nationally focused foundation working to improve higher education for career success among underserved populations through evidence-based innovation. The Grants Management Associate reports to the Manager of Grants Administration and supports the Foundation’s grantmaking operations and Fluxx grants management system. The role provides operational and administrative support throughout the grant lifecycle to promote efficient, accurate, and compliant grantmaking processes. The position is hybrid, with attendance in Minneapolis, Minnesota, Monday through Wednesday, and requires the ability to travel domestically up to 15%.
Requirements
- Associate or bachelor’s degree and at least 3 years of experience working with grants management systems, CRMs, or comparable enterprise platforms, such as Fluxx or Salesforce; or an equivalent combination of education and relevant work experience.
- Experience administering and maintaining complex data systems and supporting grants management or related operational processes.
- Experience implementing process improvements, workflow enhancements, or operational efficiencies.
- Knowledge of grants management processes, recordkeeping practices, and data quality standards.
- Experience developing reports and maintaining data integrity within enterprise systems.
- Ability to work independently and collaboratively, using organizational, communication, problem-solving, and attention-to-detail skills to manage multiple priorities, execute complex projects, and deliver high-quality results with minimal supervision.
- Ability to travel domestically up to 15%.
- Ability to work effectively in the Foundation’s hybrid work environment.
Nice To Haves
- Experience working in philanthropy.
Responsibilities
- Conduct due diligence reviews of Letters of Intent and grant applications to ensure they are complete, accurate, and aligned with Foundation requirements.
- Administer grantmaking throughout the grant lifecycle, including preparing award documentation, processing grant agreements, coordinating payments, and documenting grant modifications.
- Own and maintain the integrity of the Fluxx grants management system, ensuring grant data is accurate and complete.
- Oversee day-to-day grants management operations and collaborate across departments to resolve complex issues involving grantmaking processes and procedures, payment processing, systems optimization, and compliance.
- Provide staff and grantees with guidance on grantmaking operations, processes, requirements, and system navigation.
- Deliver onboarding and ongoing training to staff on grants management systems, policies, procedures, workflows, and data standards.
- Generate and maintain grant records, reports, and documentation supporting operational, financial, and compliance requirements.
- Assist in preparing materials, reports, and presentations for leadership, committee, and board meetings.
- Identify opportunities to improve grants management processes, data quality, and operational efficiency, and support implementation of approved enhancements.
- Perform other duties and responsibilities as assigned.
Benefits
- Medical, dental, and vision insurance plan options with an employer subsidy.
- Company-paid life and disability insurance.
- Pre-tax flexible spending accounts.
- Wellness programs.
- 401(k) plan with a company match up to 6% and potential additional discretionary contributions.
- Paid time off starting at 20 days per year.
- Commuter subsidy.
- Tuition reimbursement up to $10,500 per year for approved programs.
- Student loan payment reimbursement up to $4,800 per year.
- Up to $5,250 of qualifying education benefits may be reimbursed pre-tax.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
