Grants Management Associate

ECMC Foundation•Minneapolis, MN

2d•Hybrid

About The Position

ECMC Foundation is a nationally focused foundation working to improve higher education for career success among underserved populations through evidence-based innovation. The Grants Management Associate reports to the Manager of Grants Administration and supports the Foundation’s grantmaking operations and grants management system, Fluxx. The role provides operational and administrative support across the full grant lifecycle to help ensure efficient, accurate, and compliant grantmaking processes. The position is hybrid, with attendance in Minneapolis, Minnesota, Monday through Wednesday, and requires domestic travel of up to 15%.

Requirements

Associate or bachelor’s degree and at least 3 years of experience working with grants management systems, CRMs, or comparable enterprise platforms such as Fluxx or Salesforce; or an equivalent combination of education and relevant work experience.
Experience administering and maintaining complex data systems and supporting grants management or related operational processes.
Experience implementing process improvements, workflow enhancements, or operational efficiencies.
Knowledge of grants management processes, recordkeeping practices, and data quality standards.
Experience developing reports and maintaining data integrity within enterprise systems.
Ability to work independently and collaboratively, using strong organizational, communication, problem-solving, and attention-to-detail skills to manage multiple priorities, execute complex projects, and deliver high-quality results with minimal supervision.
Ability to travel domestically up to 15% and work effectively in the Foundation’s hybrid work environment.

Nice To Haves

Experience working in philanthropy.

Responsibilities

Conduct due diligence reviews of Letters of Intent and grant applications to ensure submissions are complete, accurate, and aligned with Foundation requirements.
Administer grantmaking throughout the grant lifecycle, including preparing award documentation, processing grant agreements, coordinating payments, and documenting grant modifications.
Own and maintain the integrity of the Fluxx grants management system, ensuring grant data is accurate and complete.
Oversee day-to-day grants management operations and collaborate across departments to resolve ad hoc issues involving grantmaking processes and procedures, payment processing, systems optimization, and compliance activities.
Provide staff and grantees with operational support and guidance on grant processes, requirements, and system navigation.
Deliver onboarding and ongoing training to staff on grants management systems, policies, procedures, grantmaking workflows, and data standards.
Generate and maintain grant records, reports, and documentation supporting operational, financial, and compliance requirements.
Assist with preparing materials, reports, and presentations for leadership, committee, and board meetings.
Identify opportunities to improve grants management processes, data quality, and operational efficiency, and support implementation of approved enhancements.
Perform other duties and responsibilities as assigned.

Benefits

Medical, dental, and vision insurance plan options with an employer subsidy.
Company-paid life and disability insurance.
Pre-tax flexible spending accounts.
Wellness programs.
401(k) plan with a company match up to 6% and potential additional discretionary contributions.
Paid time off starting at 20 days per year.
Commuter subsidy.
Tuition reimbursement up to $10,500 per year for approved programs.
Student loan payment reimbursement up to $4,800 per year.
Up to $5,250 of qualifying education benefits may be reimbursed pre-tax.