Grants Management Specialist

Federal Emergency Management Agency•Oakland, CA

About The Position

The Grants Management Specialist serves in the Hazard Mitigation Assistance Branch, Mitigation Division, FEMA Region 9. The role manages mitigation grant awards throughout their life cycle, from application review and award processing through monitoring, amendments, reporting, and closeout. It supports projects that reduce disaster risk and strengthen community resilience by assessing applications and supporting documentation for regulatory compliance, eligibility, program requirements, and reasonable budgets. The specialist monitors recipient performance and compliance, reviews financial and performance reports, identifies issues and risks, follows up on corrective actions, and ensures that award terms and Federal requirements are met. The position also prepares and processes award packages, agreement articles, special conditions, obligating documents, amendments, extensions, de-obligations, and closeout materials. It provides guidance and technical assistance to State, local, Tribal, and territorial partners on HMGP and other mitigation grant requirements and grants-management practices. FEMA employees have regular and recurring emergency-management responsibilities. Positions may be recalled at any time for emergency operations, which can involve irregular hours, work outside the official duty station, extensive travel with little advance notice, and extended assignments at emergency sites with austere or challenging conditions. The selected employee must be able to deploy anywhere in the United States and its territories for an extended period with little or no advance notice. A three-week, in-person training course in Emmitsburg, Maryland is required within six months of onboarding; FEMA will cover travel expenses.

Requirements

One full year of specialized experience equivalent to at least the GS-11 level in the Federal government, demonstrating experience administering funding assistance for infrastructure, mitigation, or community-resilience projects; reviewing grant and project documentation for compliance with regulations, program requirements, eligibility standards, budgets, or award terms; and analyzing grants-management processes and operational issues to identify efficiencies and recommend improvements.
U.S. citizenship.
Successfully pass and maintain a Public Trust - High Risk background investigation; this may include a credit check and review of financial issues and certain criminal offenses or illegal drug use.
Register with the Selective Service, if applicable.
Current Federal employees must meet time-in-grade requirements.
Be able to obtain and maintain a Government credit card.
Be able to deploy with little or no advance notice anywhere in the United States and its territories for an extended period.
Attend a three-week, in-person training course in Emmitsburg, Maryland within six months of onboarding.
Submit a resume with required employment details, including job titles, employers, employment dates, duties and accomplishments, related skills, and hours worked per week; Federal experience must include grade level, occupational series, and dates at each grade level.
No educational substitution is available; applicants must meet the stated experience qualifications.
Complete a financial disclosure requirement.
New Federal competitive service employees and new supervisors and managers must complete a one-year probationary period.

Responsibilities

Manage assigned mitigation grant awards through the full grant life cycle, including application review, award processing, amendments, monitoring, reporting, and closeout.
Review project applications and supporting documents for compliance with hazard mitigation regulations, program requirements, eligibility criteria, and budget reasonableness.
Monitor recipient performance and compliance through reviews of financial and performance reports; identify issues or risks, follow up on corrective actions, and ensure compliance with award terms and Federal requirements.
Prepare and process grant actions and documentation, including award packages, agreement articles, special conditions, obligating documents, amendments, extensions, de-obligations, and closeout materials.
Provide technical assistance and guidance to State, local, Tribal, and territorial partners and other stakeholders on HMGP and other mitigation grant requirements, reporting, monitoring, closeout, and grants-management best practices.
Analyze grants-management processes and operational issues to identify efficiencies and recommend improvements.