Grants Management Specialist (Cooperative Agreements)

Army National Guard Units•Fort Dix, NJ

About The Position

This is a Title 5 Excepted Service position in the USPFO Grants and Cooperative Agreements Branch of the New Jersey Army National Guard. The Grants Management Specialist administers and coordinates a complex Federal assistance portfolio, including Cooperative Agreements and highly technical special projects valued in the tens of millions of dollars and lasting up to two decades. The role provides technical advice on grant and financial mechanisms across Federal and State fiscal years, active Federal fiscal years, and Continuing Resolution Authority periods when applicable. The specialist establishes work priorities, ensures required documentation is received, trains Federal and State program personnel, interprets and applies regulations and procedures, and advises Federal staff and non-Federal recipients. The position also supports grant review meetings, reconciles Federal and State financial books, evaluates programs, prepares reports, and briefs organizational and State stakeholders to promote understanding and compliance with the Cooperative Agreements Program.

Requirements

At least 36 months of specialized experience demonstrating detailed knowledge of National Guard organizational structures, functions, procedures, and techniques.
Experience analyzing and interpreting higher headquarters or management policies and procedures for applicability to current policies.
Experience presenting and discussing complex matters clearly and convincingly.
Experience communicating with people from varied backgrounds and circumstances.
General experience, education, or training in administrative, professional, investigative, technical, or other responsible work demonstrating analytical ability and practical and theoretical knowledge of management functions, processes, and principles.
Experience using computer and automation systems.
Must obtain and maintain a Secret Security Clearance within one year of appointment.
Federal employment suitability as determined by a background investigation.
Males born after December 31, 1959, must be registered for Selective Service, if required.
Participation in direct deposit is mandatory.
Must be a permanent Title 5 employee within the New Jersey National Guard USPFO to qualify under Area V consideration.

Responsibilities

Provide authoritative technical advice on grant and financial mechanisms across Federal and State fiscal years, active Federal fiscal years, and applicable Continuing Resolution Authority periods.
Administer and coordinate a complex grants portfolio, including Cooperative Agreements and highly technical special projects.
Set work priorities based on organizational needs and deadlines, and follow up to ensure required documentation is received.
Train Federal and State program managers and other personnel with Cooperative Agreements Program responsibilities.
Ensure program managers and State Department of Military Affairs personnel comply with applicable laws and regulations.
Interpret, develop, and apply regulations, policies, and procedures related to grant mechanisms.
Participate in grant review meetings with organizational stakeholders and non-Federal recipients, providing administrative and budgetary information.
Advise Federal staff and non-Federal recipients to help accomplish program goals.
Keep supervisors and staff informed of administrative issues and developments.
Reconcile Federal and State financial books in support of cost-sharing partnerships.
Apply program evaluation and measurement methods to prepare project papers and staff reports.
Provide briefings to NGB-AQ-A, other NGB Directorate staff, Joint Force, and State managers to promote understanding and compliance with the Cooperative Agreements Program.