Grants Management Specialist

Veterans Health Administration • Columbia, MO

2d • Onsite

About The Position

The Grants Management Specialist is located within the Research Service at the Harry S. Truman Veterans' Hospital and supports the VA's mission of advancing high-quality scientific, clinical, and health services research. The incumbent serves as a Grants Manager responsible for the full spectrum of extramural grant management activities supporting VA-affiliated investigators.

The position involves identifying funding opportunities; preparing, reviewing, and submitting grant applications; advising investigators and research staff; coordinating awards and post-award activities; monitoring reporting deadlines; and ensuring compliance with VA and federal requirements. The specialist also manages clinical trial operations, supports investigators and study coordinators, maintains study records, tracks research expenditures, and recommends improvements to grant and clinical research processes.

The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. This is not a virtual position. The role is subject to a background/security investigation and a one-year probationary period or two-year trial period, as applicable. A physical examination is not required; the work has no inherent physical requirements that cannot otherwise be performed with accommodation or workplace adjustment.

Requirements

• U.S. citizenship is required.
• Complete the application, questionnaire, and required online assessment.
• Selective Service registration is required for males born after December 31, 1959.
• Pass a background/security investigation and complete online onboarding and pre-employment identification requirements.
• Participate in the Department of Veterans Affairs seasonal influenza vaccination program.
• Serve a one-year probationary period or two-year trial period, as applicable.
• For current or former federal employees subject to time-in-grade rules, meet the GS-11 requirement of 52 weeks at GS-09 and submit documentation demonstrating eligibility.
• Meet the GS-11 qualification requirement through one year of specialized experience equivalent to GS-09, qualifying education, or an eligible combination of education and experience.
• Specialized experience must be substantiated in the resume and may include preparing and reviewing federal or VA research grant applications; advising research personnel on requirements, budgets, documentation, and regulations; processing submissions and post-award documentation; coordinating clinical research activities and regulatory records; and using electronic grant submission or research management systems.

Responsibilities

• Identify funding opportunities and ensure grant applications meet VA and federal requirements.
• Review, prepare, and submit grant applications and required documentation.
• Advise and train investigators and research staff on funding opportunities, application procedures, and compliance.
• Coordinate award activation, required approvals, budget revisions, and post-award documentation.
• Monitor deadlines and prepare, review, and submit required progress and final reports.
• Interpret VA and federal policies and ensure compliance with research regulations and oversight requirements.
• Manage clinical trial operations and support investigators and study coordinators.
• Maintain study records and ensure accurate data handling, confidentiality, and regulatory compliance.
• Track study expenditures and ensure appropriate use of research funds.
• Evaluate grant and clinical research processes and recommend improvements to efficiency and compliance.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.
• VA may grant newly appointed federal employees credit for job-related non-federal experience or active-duty uniformed military service when determining annual leave accrual; approval is required and not guaranteed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree