GRANTS FISCAL SUPERVISOR

Arizona Department of Administration • Phoenix, AZ

2d • $71,000 - $76,800 • Hybrid

About The Position

Under the direction of the Fiscal Director and Deputy Associate Superintendent, this position provides oversight, training, and support to the Fiscal Monitoring team. Fiscal Monitors conduct fiscal monitoring for state and federal grants awarded to Local Education Agencies (LEAs) through ADE and process Single Audit Reporting Packages received from LEAs. Occasional in-state and out-of-state travel is required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Requirements

• Administration related to planning, organizing, and directing fiscal matters and budgets
• Principles and practices of auditing, accounting, and procurement.
• Federal and state laws, rules, regulations, and policies pertaining to federal and state funding
• A bachelor’s degree in accounting, finance, education, or closely related field, or equivalent experience to substitute for the degree, is required
• Applicants must have supervisory experience
• Interpreting agency policies and procedures
• Interpersonal skills to effectively interact with supervisors, peers, and client personnel
• Computer skills to properly obtain and analyze audit work
• Communication, both oral and written
• Problem solving
• Track Record of time management and demonstrated ability to meet deadlines
• Interpreting statutes, rules, policies, and procedures
• Analyzing records, reports, operating practices, and documentation
• Research and analysis techniques
• Intermediate skill in using Microsoft Word, Outlook, Excel, Power Point
• Monitor compliance with federal grant regulations, State of Arizona procedures and controls by examining and analyzing records, reports, operating practices and documentation techniques
• Conceptually interpret grant requirements, assess data, and then determine LEA compliance
• Work independently for extended periods without direct supervision, while completing tasks on schedule
• Adapt to changing conditions
• Analyze quantitative and qualitative data and produce summary reports of findings
• Absorb difficult and obscure concepts and conceptualize new systems
• Operate successfully in a strong team environment

Nice To Haves

• At least two years of progressively more responsible accounting and/or auditing or similar work experience
• A combination of formal education and work experience
• Prior knowledge of federal or state funding regulations and grants management processes

Responsibilities

• Oversee, supervise, train, evaluate performance, and provide technical assistance and support to Fiscal Monitors
• Communicate issues and other staffing concerns to Fiscal Director and Deputy Associate Superintendent
• Oversee fiscal monitoring and single audits being conducted by team and review documentation and findings being assigned to ensure that work is completed timely, with accuracy and consistency
• Conduct random sampling verification according to department guidelines
• Oversee, develop, review, and track unit metrics and establish job assignments to ensure team and department goals are met
• Participate in fiscal monitoring engagement calls, preliminary administrative review meetings, exit meetings and/or appeal hearings, providing support to staff and addressing LEA concerns
• Collaborate with ADE program areas and Grants Management Enterprise (GME) vendor(s) to gather information, finalize findings, resolve discrepancies, and recover disallowed costs
• Assist Fiscal Director and Deputy Associate Superintendent with policy development to align internal procedures with applicable standards and promote process improvement
• Work with Grants Management Compliance Officer to review and update fiscal monitoring processes and procedures on a consistent basis

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

What This Job Offers

• Job Type: Full-time
• Career Level: Manager