Grants Data Analyst

Arizona Department of Administration • Phoenix, AZ

4d • Hybrid

About The Position

The Grants Data Analyst performs technical and professional work developing, analyzing, and monitoring budgets, grants, compliance, and professional development activities for assigned programs. These include the ESEA Consolidated Application (Title I-A, Title I-D, Title II-A, Title III, Title IV-A, and Title V-B), RLIS, Homeless, Foster, Refugee, and McKinney-Vento grants. The position also consults on data efforts in other program areas and agency projects.

The role provides budget and grant analysis, reporting, allocation reconciliation, compliance support, and technical assistance to Local Education Agencies. It collaborates with ADE program areas and leadership to improve processes and services, and develops and delivers professional learning. The position leads the organization, structure, delegation, and final product of the ESSA Conference.

The position is based in Phoenix and requires occasional in-state and rare out-of-state travel. ADE uses a hybrid work environment, with up to two remote-work days depending on business needs. The employee must be willing and able to work in the office up to five days per week when business needs require it.

Requirements

• Bachelor’s degree with major coursework in business or public administration, finance, accounting, computer information systems, or a related field, or equivalent experience in lieu of the degree.
• Knowledge of government budget and grant preparation and administration, data collection, quantitative analysis, research and reporting methods, record keeping, public relations, and school district accounting and fiscal operations.
• Ability to organize and complete assigned tasks under minimal supervision.
• Ability to research, analyze, and evaluate budget and grant programs, policies, and procedures.
• Advanced skill in Microsoft Excel, Access, and data visualization tools such as Power BI.
• Ability to plan and organize work to meet deadlines; review and edit documents; prepare clear and concise correspondence and reports; and maintain accurate files, records, and spreadsheets.
• Ability to interpret and apply federal, state, and local policies, procedures, laws, and regulations.
• Effective oral and written communication skills and ability to work cooperatively as a team member.
• Ability to establish and maintain effective working relationships with staff, managers, vendors, and consultants.
• Successful completion of required background and reference checks and required documents; post-offer medical or physical evaluation if applicable.
• Must complete the Electronic Employment Eligibility Verification Program (E-Verify).
• If driving or vehicle use is an essential function of the position, applicable driver’s license requirements apply.

Nice To Haves

• Three or more years of combined professional experience performing budgetary, administrative, and operational support work, preferably related to school district accounting and fiscal operations and/or state and federal grants.
• Experience delivering technical assistance and professional learning.

Responsibilities

• Assist in preparing and administering budgets, and monitor and report on revenue and expenditure activity.
• Prepare monthly budget status reports, propose budget amendments, and conduct data analysis and research on budget issues.
• Review personnel requisitions and fund transfers for consistency with budget and financial objectives.
• Analyze variances to support financial recommendations.
• Reconcile Local Education Agency-level grant allocations.
• Ensure allocation files and supporting documentation are properly archived.
• Assist with communications to Local Education Agencies about allocations using data visualization and other tools.
• Support federal reporting requirements, including the Consolidated State Performance Report (CSPR), EdFacts, and other agency or department data needs.
• Collaborate with Directors and the Deputy Associate Superintendent on reporting projects as needed.
• Proactively analyze financial data to identify potential inconsistencies or errors, communicate findings, and follow through on corrective action.
• Prepare ad hoc data analyses and projects as requested.
• Provide grantees technical assistance on state and federal budgeting and funding compliance in accordance with USFR, EDGAR, and OMB Uniform Grant Guidance.
• Collaborate with ADE program areas to improve processes, procedures, communication, and services to the field, and align internal processes related to grants, budgeting, and funding compliance.
• Develop and deliver professional learning face-to-face and virtually in collaboration with unit leadership, ADE personnel and program areas, and external partners.
• Provide professional learning on state and federal reporting, funding and coding, and general compliance measures related to the ESEA Consolidated grant application.
• Lead the ESSA Conference, including its organization, structure, delegation, and final product.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Retirement and long-term disability plans.
• Ten paid holidays per year.
• Vacation accrued at 4.00 hours biweekly during the first three years.
• Sick time accrued at 3.70 hours biweekly.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Deferred compensation plan.
• Wellness plans.
• Participation in the Arizona State Retirement System (ASRS), subject to the stated waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level