GRANTS ANALYST
About The Position
The Grants Analyst is an entry-level position providing research, analysis, administrative, reporting, and fiscal support to the grants team and OSAMH’s Substance Abuse and Invoice Units. The position supports grant activities from application through post-award compliance, including preparing the Coordinating Council Report, managing SAMHSA grant invoicing and invoice tracking, and serving as the primary ADMIS customer service contact. It applies professional-level skills and program knowledge related to Substance Abuse Prevention while carrying out administrative tasks, communicating with providers, and ensuring compliance with state and federal laws and agency policies. The role assists with identifying funding opportunities, preparing grant applications and proposals, reviewing financial information, maintaining grant records, and preparing reports on performance, budgets, and timelines. Other administrative duties may be assigned in support of the grants team. The position requires the ability to lift and carry 50 pounds and involves limited in-state and out-of-state travel.
Requirements
- One year of experience in grants management or related administrative support roles.
- Basic understanding of grant management processes and principles.
- Strong analytical skills, including the ability to research and interpret grant guidelines and funding opportunities.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite, particularly Excel for data analysis.
- Ability to lift and carry 50 pounds.
- Limited in-state and out-of-state travel.
Nice To Haves
- Bachelor’s degree in business administration, public administration, accounting, or a related field preferred.
- Three years of experience in grant management.
- Proficiency in Microsoft Excel, including spreadsheet functions, formulas, and data analysis.
- Familiarity with grant management and reporting requirements.
- Strong communication, customer service, and problem-solving skills.
- Autonomous, proactive, and self-directed approach; proven ability to identify high-impact opportunities and manage high-volume deadlines.
Responsibilities
- Provide administrative, reporting, and fiscal support for OSAMH’s Substance Abuse and Invoice Units.
- Prepare the Coordinating Council Report.
- Manage SAMHSA grant invoicing and invoice tracking.
- Serve as the primary ADMIS customer service contact.
- Assist in researching and identifying potential grant funding opportunities.
- Support the preparation and submission of grant applications and proposals.
- Assist in reviewing and processing financial data related to active grants and ensure compliance with relevant regulations.
- Maintain records of grant applications, awards, and status reports in the grants management database.
- Prepare routine reports on grant performance, budget compliance, and timelines.
- Assist in preparing budget proposals and financial documentation for grant applications.
- Communicate with providers and perform general administrative duties in support of the grants team.
- Ensure compliance with state and federal laws and agency policies.
Benefits
- Pension
- Maternity leave
- Paid state holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
