Grants Coordinator

Porch Light Health•Fort Collins, CO

1d•$33,000 - $55,000•Hybrid

About The Position

The Grants Coordinator supports grant compliance, process consistency, and day-to-day project coordination across Porch Light Health’s grants team, working closely with the Grants Project Manager. The role maintains audit-ready grant documentation, including coding, staff allocations, and time and effort records, and helps develop and maintain the team’s standard operating procedures. The coordinator supports accurate grant coding and documentation, maintains related data in Salesforce, manages staff allocation and time and effort records, assists with SOP training and adherence, and helps track grant-related tasks, deadlines, and deliverables. The role also supports funding research for under-resourced regions, including New Mexico; provides in-person support at remote program sites; and serves as backup for other grants team members as needed. The position is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., and is hybrid, with 25% travel to clinical sites.

Requirements

Bachelor's degree in human services, public administration, nonprofit management, or a related field, or equivalent experience.
3–5 years of experience in grants administration, project management, compliance, or a related field.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and deadlines.
Proficiency with Google Suite and Microsoft Office, especially Sheets/Excel and Docs/Word.
Valid driver's license.

Nice To Haves

Experience with time and effort reporting or staff allocation documentation.
Experience writing or maintaining SOPs.
Experience in human services, behavioral health, or substance use treatment.
Experience with Salesforce or project management tools.
Familiarity with federal, state, or foundation grant compliance requirements.

Responsibilities

Support grant coding to ensure expenses are applied accurately to the correct funding lines and by monthly deadlines, using programmatic input from the Grants Project Manager and fiscal oversight from the Director of Grants.
Assemble and maintain documentation for fiscal monitoring, audits, and grant close-out.
Enter and maintain monthly grant-related data in Salesforce, including data needed for funder reporting requirements.
Support source documentation linking grant requirements to supporting records.
Manage resource allocations and time and effort documentation.
Follow up with staff and supervisors to collect and verify required certifications and records, and flag discrepancies or gaps for review.
Support the development, training, and adherence to grants administration SOPs in coordination with the Grants Project Manager.
Help train team members on procedures, reinforce adherence, and identify opportunities to improve consistency.
Conduct supporting research for active grants and team projects.
Track tasks, deadlines, and deliverables for grant-related projects in support of the Grants Project Manager.
Provide status updates to the Grants Project Manager and Senior Director.
Support the build-out of project management and task tracking in Salesforce by entering and maintaining task and project data.
Support funding research for under-resourced regions, including New Mexico.
Provide in-person support at remote program sites and relay information to the team.
Serve as backup for other grants team members during absences and high-priority periods.