Grants & Contracts Analyst (School of Medicine - Central Finance)

Johns Hopkins University•Baltimore, MD

7d•$55,145 - $96,760•Remote

About The Position

The Johns Hopkins University School of Medicine Central Finance is seeking a Grants & Contracts Analyst to support sponsored project reporting, financial analysis, and portfolio monitoring. The analyst will help develop, maintain, and distribute financial and operational reports that support award management and decision-making by principal investigators, departmental leadership, and research administration staff. More than 80% of the position is dedicated to professional sponsored-funds management. Responsibilities cover pre-award and post-award functions, including proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The analyst independently manages grants and contracts ranging from simple to moderately complex and may assist with some non-sponsored funds; the primary focus is timely and effective management of sponsored funding. The role independently manages awards most of the time, with support from principal investigators and senior or management-level grants and contracts professionals as awards become more complex. It provides standard professional administrative guidance on protocols, regulations, and guidelines to principal investigators and other research professionals, and may interact with external research and administrative professionals. Award portfolios may include NIH, NSF, DOD, and NASA awards, as well as awards involving detailed budgets, subawards, special sponsor instructions, career and training awards, multi-project grants, complex foundation grants, federal pass-through subawards, and pharmaceutical company clinical trials. The position also prepares routine and ad hoc financial reports, analyzes financial and operational data, monitors award activity and identifies issues for escalation, and supports portfolio-wide forecasting, workload management, planning, and decision-making. It develops and maintains reporting tools, dashboards, and analytics using institutional systems and Microsoft applications, supports audits and compliance reviews, collaborates with faculty and administrative partners, and helps improve reporting processes and documentation. This is an exempt, full-time, remote position in the School of Medicine. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. The starting salary range is $55,145–$96,760 annually, with a targeted salary of $75,955, commensurate with experience.

Requirements

Bachelor’s degree.
Two years of administrative or budgeting experience.
Knowledge of external federal grant and contract guidelines and procedures, including NIH, NSF, DOD, and NASA.
Developing proficiency in analytical skills, attention to detail, grant closeout procedures, grant proposal preparation, grant regulations, grants and contracts management, oral and written communications, record keeping, regulatory compliance, and relationship management.

Nice To Haves

Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

Responsibilities

Partner with departmental faculty, budgetary staff, and the Office of Research Administration to plan and develop submissions to federal offices, private agencies and foundations, and commercial companies.
Apply institutional pre-award policies and sponsor guidelines.
Review assigned faculty proposals for accuracy, content, and adherence to applicable guidelines before forwarding them to the Grants & Contracts Manager and the Office of Research Administration for signature.
Provide instruction and assistance with grant application procedures and preparation.
Serve as a liaison among research units, central offices, and funding agencies.
Review budgets and justifications for appropriate and complete content and ensure applicable direct and indirect costs are included.
Provide groundwork for subcontract negotiations as needed.
Ensure compliance with sponsor guidelines and internal protocols, including accurate protocol information in grant documents and conflict-of-interest requirements.
Manage assigned grant submissions to ensure they are timely and accurate.
Maintain updates and communications about active grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership; assist with closeouts as needed.
Coordinate award setup in the designated department or division after a grant number is assigned, including award review, setup verification, and personnel setup.
Complete post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payment, and subcontract setup paperwork.
Conduct complex award-management activities and provide oversight to other employees, including account monitoring and management, audits, evaluations, and reporting.
Provide information and direct assistance needed to complete grant and contract closeouts.
Prepare and distribute routine and ad hoc sponsored-project financial reports, including budget-to-actual analyses, spending trends, burn-rate reports, effort monitoring, and projections.
Monitor award financial activity and identify variances, deficits, compliance concerns, and other issues requiring escalation to the Senior Grants & Contracts Analyst.
Support portfolio-wide reporting for forecasting, workload management, strategic planning, and operational decision-making.
Develop and maintain standardized reporting tools, dashboards, and analytics using institutional systems and Microsoft applications.
Compile, validate, and analyze financial and operational data for accuracy, completeness, and consistency.
Support award lifecycle management through reporting on proposal activity, award setup, account management, invoicing, closeout activities, and sponsor deliverables.
Provide data and documentation for audits, compliance reviews, sponsor requests, and leadership reporting.
Collaborate with faculty, departmental administrators, and central offices to gather information, resolve discrepancies, and communicate financial status updates.
Identify opportunities to improve reporting, automate recurring tasks, and enhance data accessibility and transparency across RMS-supported departments.
Maintain reporting procedures, job aids, and documentation to support consistency, knowledge sharing, and operational continuity.
Perform other duties as assigned.