Grants & Contracts Analyst (Pathology)

Johns Hopkins University•Baltimore, MD

2d•$55,145 - $96,760•Onsite

About The Position

The Pathology Department is seeking a Grants & Contracts Analyst to provide professional sponsored-funds management for more than 80% of the role’s time. The position handles pre-award and post-award functions, including proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The analyst works independently on grants and contracts ranging from simple to moderately complex, with support from principal investigators and senior or management-level grants and contracts professionals on more complex awards. The role may assist with non-sponsored funds, but its primary focus is the timely, effective, and efficient administration of sponsored funding. This is an exempt position. The analyst independently manages awards from sponsors including NIH, NSF, DOD, and NASA, as well as awards that may involve detailed budgets, subawards, special RFA instructions, career or training awards, multi-project grants, complex foundation grants, federal pass-through subawards, and pharmaceutical company clinical trials. The role provides standard professional administrative guidance to principal investigators and research professionals on protocols, regulations, and guidelines, and may interact with external research and administrative professionals. The position partners with faculty, departmental budget staff, and the Office of Research Administration to plan and develop applications; reviews proposals, budgets, and justifications for accuracy, completeness, and compliance; supports application preparation; and serves as a liaison among research units, central offices, and funding agencies. It manages submission timelines, communicates and reports on active awards, assists with closeouts, coordinates award setup, and completes post-award work such as budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payment, and subcontract paperwork. The analyst also conducts complex award-management activities and provides oversight to other employees, including account monitoring, audits, evaluations, and reporting.

Requirements

Bachelor's degree.
Two years of administrative or budgeting experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or equivalent, subject to the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position; if the employee does not successfully complete the program, no additional experience will be applied.

Nice To Haves

Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

Responsibilities

Partner with departmental faculty, budgetary staff, and the Office of Research Administration to plan and develop applications to federal offices, private agencies and foundations, and commercial companies.
Apply institutional pre-award policies and sponsor guidelines.
Review assigned faculty proposals for accuracy, content, and adherence to applicable guidelines before forwarding them to the Grants & Contracts Manager and Office of Research Administration for signature.
Provide instruction, preparation assistance, and support for grant application procedures.
Serve as liaison among research units, central offices, and funding agencies.
Review budgets and justifications for appropriate and complete content and ensure applicable direct and indirect costs are applied; provide groundwork for subcontract negotiations as needed.
Ensure compliance with sponsor guidelines and internal protocols, including accurate protocol information in grant documents and conflict-of-interest requirements.
Manage assigned grant submissions to ensure they are timely and accurate.
Maintain updates and communications about current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership; assist with closeouts as needed.
Coordinate award setup in the designated department or division after a grant number is assigned, including reviewing the award, verifying setup, and ensuring personnel are set up appropriately.
Complete post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payment, and subcontract setup paperwork.
Conduct complex award-management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
Provide information and direct assistance needed to complete contract and grant closeouts.
Perform other duties as assigned.