Grants & Contracts Analyst

Johns Hopkins University•Baltimore, MD

3d•$55,145 - $96,760•Remote

About The Position

The Grants & Contracts Analyst supports the BICC (Hepatitis B and HIV Consortium), a $24 million NIH project supporting four international and nine domestic subawards. More than 80% of the role is dedicated to professional sponsored-funds management, including pre-award and post-award functions such as proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The analyst works independently on grants and contracts ranging from simple to moderately complex, with support from the Principal Investigator and senior or management-level grants and contracts professionals for increasingly complex work. The role may assist with non-sponsored funds, but its primary purpose is to ensure timely, effective, and efficient management of sponsored funding. The analyst provides professional administrative guidance on protocols, regulations, and guidelines to the PI and other research professionals, and may interact with external research and administrative professionals. The position manages awards at an intermediate level, including awards from NIH, NSF, DOD, and NASA, as well as awards that may involve detailed budgets, subawards, special sponsor instructions, career and training awards, multi-project grants, complex foundation grants, federal pass-through subawards, and pharmaceutical company clinical trials. This is an exempt, remote position.

Requirements

Bachelor's degree.
Two years of administrative or budgeting experience.

Responsibilities

Partner with departmental faculty, budgetary staff, and the Office of Research Administration to plan and develop applications to federal offices, private agencies and foundations, and commercial companies.
Apply institutional policies for pre-award grant processes and sponsor guidelines.
Review assigned faculty proposals for accuracy, content, and compliance with relevant guidelines before forwarding them to the Grants & Contracts Manager and Office of Research Administration for signature.
Provide instruction, preparation assistance, and support related to grant application procedures.
Serve as a liaison among research units, central offices, and funding agencies.
Review budgets and justifications for appropriate and complete content, and ensure applicable direct and indirect costs are applied.
Provide groundwork for subcontract negotiations as needed.
Ensure compliance with sponsor guidelines and internal protocols, including accurate protocol information in grant documents and conflicts-of-interest requirements.
Manage assigned grant submissions to ensure they are timely and accurate.
Maintain updates and communications about current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership.
Assist with grant and contract closeouts as needed.
Coordinate award setup in the designated department or division after a grant number is assigned, including reviewing the award, verifying setup, and ensuring personnel are set up appropriately.
Complete post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and subcontract setup paperwork.
Conduct complex award-management activities and provide oversight to other employees, including account monitoring and management, audits, evaluations, and reporting.
Provide information and direct assistance needed to complete contract and grant closeouts.
Perform other duties as assigned.