GRANTS COORDINATOR

Arizona Department of Administration • Phoenix, AZ

2d • Remote

About The Position

Conducts comprehensive compliance monitoring and oversight activities to ensure
subrecipients adhere to federal regulations, particularly 2 CFR Part 200, state
requirements, and grant-specific terms and conditions. The Grant Compliance
Specialist performs risk assessments, plans and conducts desk reviews and
on-site monitoring visits, prepares detailed monitoring reports, tracks
corrective action implementation, and provides technical assistance to help
subrecipients achieve and maintain compliance. Reports to the Grants and
Compliance Manager. The position is grant-funded and employment is contingent
upon the availability of funding.

Arizona’s Rural Health Transformation Program is supported by the Centers for
Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human
Services (HHS) as a part of a financial assistance award totaling
$166,988,955.92 with 100 percent funded by CMS/HHS. The contents are those of
the author(s) and do not necessarily represent the official views of, nor
endorsement, by CMS/HHS, or the U.S. Government.

This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.

The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.

Requirements

• Knowledge of 2 CFR Part 200 and federal grant regulations.
• Knowledge of Internal controls, audit procedures, and risk assessment methodologies
• Skill in Strong analytical skills and attention to detail.
• Skill in Excellent written communication skills for report preparation
• Ability to Collaborate effectively with diverse teams and stakeholders, including technical and financial staff.
• Ability to Identify potential compliance issues and implement corrective actions or risk mitigation strategies
• Valid Driver's License.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's degree in Accounting, Finance, Public Administration, Business Administration, or related field
• Minimum 2 years of experience in grant compliance, auditing, monitoring, or related field
• Experience with federal grant programs and 2 CFR Part 200 preferred

Responsibilities

• Plan and conduct comprehensive subrecipient financial monitoring visits including desk reviews and on-site visits.
• Review subrecipient financial records, policies, procedures, and internal controls for compliance with 2 CFR Part 200.
• Evaluate subrecipient administrative systems including procurement, property management, and record retention.
• Review transactions for allowability, allocability, and reasonableness of costs.
• Review participant eligibility documentation and case files for programmatic compliance.
• Assess civil rights compliance including equal opportunity, non-discrimination, and accessibility.
• Prepare comprehensive monitoring reports documenting findings, areas of concern, and recommendations.
• Classify issues appropriately as findings, concerns, or observations based on severity and regulatory impact.
• Review and evaluate subrecipient corrective action plans for adequacy and feasibility.
• Track corrective action implementation and conduct follow-up reviews to verify resolution.
• Maintain organized monitoring files and documentation in compliance with record retention requirements.
• Conduct annual risk assessments for all subrecipients using established risk factors and scoring methodology.
• Analyze risk indicators including audit results, prior monitoring findings, staff turnover, and funding levels.
• Recommend monitoring frequency and intensity based on risk assessment results.
• Review subrecipient single audit reports for findings related to OEO-funded programs.
• Track subrecipient audit submission compliance and follow up on delinquent submissions.
• Monitor resolution of audit findings and management decisions.
• Provide technical assistance and guidance to subrecipients on federal grant requirements.
• Assist with development and delivery of compliance training workshops and webinars.
• Develop compliance tools, checklists, and guidance documents for subrecipient use.
• Other duties as assigned as related to the position

Benefits

• Sick leave
• Retirement plan
• Health and dental insurance
• Vacation with 10 paid holidays per year
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
• Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level