Grants Coordinator

University of British Columbia•Vancouver, BC

1d•CA$4,449 - CA$4,676

About The Position

The Grants Coordinator provides administrative support to faculty initiatives requiring grant funding from Canadian and international funding agencies. The successful candidate will assist in the creation of complex grant proposals and support faculty to ensure compliance with granting agencies and UBC policies and procedures. The incumbent will also provide feedback with their understanding of the mandates, structures, review processes, funding priorities, budget requirements of internal and major Canadian and U.S. government and private funding agencies and foundations. Examples of these funding agencies include federal and provincial funding programs, as well as industry and private partners.

Requirements

High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice To Haves

Undergraduate degree in a relevant discipline.
Previous work in a research setting is an asset.
Experience in developing, writing, critiquing or evaluating research funding applications and managing projects.
Ability to anticipate problems and issues and plan ahead.
Ability to be thorough, accurate, and have a high level of attention to detail.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to listen actively and attentively, and obtain clarification as required.
Ability to learn new software programs.
Ability to provide quality service to customers in a courteous, patient manner, and to identify and respond to contentious or politically sensitive issues with tact and discretion.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to work effectively independently and in a team environment. Ability to identify and correct missing and incomplete data.
Ability to prepare and complete job-related documents using relevant content and appropriate format e.g., forms, letters.
Ability to effectively manage multiple tasks and priorities within required timelines.
Ability to communicate effectively and appropriately to inquiries in person, on phone, and in writing.
Ability to prepare effective grant applications.
Excellent knowledge of grant application procedures, granting agency guidelines and requirements.
Strong conceptual skills, advanced knowledge of research methods.
Working knowledge of University policy.

Responsibilities

Interprets, investigates and formulates responses to all enquiries for information regarding application processing, policies and requirements and the status of grant applications.
Supports with onboarding new faculty to UBC's research environment.
Navigates transfers of grants and subawards between partnering institutions and UBC.
Tracks success rate of application process for all applications, follow up if needed on queries around timeline, process routing and approvals.
Assists with communications and following up with a variety of research-related reports and queries.
Prepares and distributes award letters, including for department student awards.
Assists researchers in the post-award administrative processes.
Assists with organization and scheduling of department research-focused Community of Practice.
Provide assistance or coverage to the Admin team as needed.
Provides specialized information regarding granting agency deadlines, policies and application requirements and detailed information on application guidelines and forms.
Maintains detailed knowledge of UBC policies and procedures to apply to all application processes; regularly reviews and updates content on internal resources website.
Assists department researchers by monitoring and identifying potential grants relevant to their specific research areas.
Provides insight into other UBC offered services that may be further resources such a SPARC, UILO and ORS.
Assists and educates faculty and staff members in the use of on-line database of granting agencies and application information.
Confirms researchers’ eligibility to apply to grant programs.
Interfaces with faculty and translate research initiatives and concepts into a clear and coherent written format.
Reviews, maintains and updates application forms and guidelines.
Collects relevant information such as resumes, CV's and final applications for single or inter- and trans-disciplinary, complex, multi-investigator group, network and program grants.
Assists with the recruitment of adjudication review committee members.
Liaises with researchers, review committees, committee chairs and ORS.
Supports the research manager/principal investigator with the preparation of grant proposals, academic proposals, letters of intent and notices of registrations; proofreads proposals for general formatting and edits.
Receives and reviews applications for completeness and supports obtaining approvals in accordance with university research policies.
Verifies compliance of all applications to internal procedures and processing requirements including human ethics, animal care, biohazard reviews and Conflict of Interest/Conflict of Commitment.
Facilitates the submission process for external grant applications including obtaining authorizing signatures and forwarding to ORS.
Maintains online proposal and funding records, and prepares scheduled and special reports, studies and analyses.
Provides information as requested by internal and external audits.
Performs other duties, as required.