Grants And Special Projects Coordinator

City of Fort Lauderdale•Fl 33301, FL

16h•Onsite

About The Position

The City of Fort Lauderdale's Transportation and Mobility (TAM) Department is seeking a skilled and motivated Grants and Special Projects Coordinator to lead the Department's grant lifecycle activities, from researching and writing to administration, compliance, and closeout. This is a high-impact, detail-oriented role that directly supports the City's Transportation and Mobility goals by securing and managing funding from federal, state, and private sources. The ideal candidate is an experienced grant writer and administrator who can manage multiple active grants simultaneously, communicate clearly with funding agencies and internal stakeholders, and ensure the City meets every compliance requirement associated with awarded funding. Experience with transportation-related grants and public sector grant administration is highly preferred. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. This job classification is in Management Category III for benefits purposes, which includes Six (6) additional Management Vacation days per calendar year and a monthly vehicle allowance of $250.00.

Requirements

Bachelor’s degree in public administration, Finance, Business Administration, Urban Planning, or a closely related field.
Three (3) or more years of progressively responsible experience in grant writing, grant administration, or closely related technical research and project coordination.
Government experience is preferred.
Additional qualifying work experience may substitute for the educational requirement on a year-for-year basis.
Completion of coursework at an accredited college or university in a job-related field may also substitute for the required experience on a year-for-year basis.

Nice To Haves

Prior government experience
Knowledge of federal and state grant compliance requirements, including Uniform Guidance (2 CFR Part 200) for federal awards
Strong analytical and organizational skills; ability to manage multiple grants and deadlines simultaneously
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with grant management software or tracking systems is a plus
Effective written and verbal communication skills; ability to write clearly for both technical and non-technical audiences
Experience completing project oversight activities for grant-funded capital and transportation projects
Ability to establish and maintain productive working relationships with funding agencies, elected officials, City staff, consultants, and community organizations
Ability to exercise sound judgment and work independently with minimal supervision

Responsibilities

Research and monitor federal, state, local, corporate, and foundation grant opportunities relevant to the Department's transportation, mobility, and capital improvement priorities
Disseminate grant opportunity information to appropriate staff, divisions, and City leadership in a timely manner
Maintain a forward-looking grant calendar tracking application deadlines, reporting due dates, and award notifications
Lead the preparation and submission of grant applications, including narrative writing, budget development, and assembly of required attachments
Coordinate with internal departments (Finance, City Attorney's Office, Public Works, etc.) and external consultants to gather information and certifications required for submissions
Prepare Commission Agenda Memos (CAMs) when required to obtain City Commission authorization prior to submitting grant applications
Ensure all applications meet funding agency requirements and reflect the City's priorities accurately and compellingly
Solicit and coordinate the preparation and acquisition of Letters of Support from partner agencies, elected officials, community organizations, and other stakeholders to strengthen grant applications
Monitor and administer awarded grants to ensure compliance with all applicable local, state, and federal requirements, grant agreement terms, and City policies
Prepare and submit grant progress reports, financial reports, and reimbursement requests on the schedules required by funding agencies
Maintain accurate grant fiscal records; coordinate with the Finance Department to ensure appropriate accounting, draw-down, and reconciliation of grant funds
Implement and maintain automated tracking systems for grant status, budget, and reporting requirements
Support and coordinate grant audits; prepare documentation and respond to audit inquiries on behalf of the Department
Work with the City Attorney's Office to prepare grant-related interlocal agreements, memoranda of understanding, and other contractual documents
Prepare CAMs and Letters to Commission (LTCs) as required for grant acceptance, agreement execution, and project amendments
Coordinate special projects and activities with other City departments, governmental agencies, civic organizations, and community partners
Serve as the City's point of contact for the Broward County Mobility Advancement Program (MAP) Surtax
Manage all aspects of the Surtax Funding Agreement lifecycle, from application submission and award coordination to monthly reporting, quarterly financial reports, reimbursement requests, compliance monitoring, contract amendments, and the annual surtax audit conducted by the County
Coordinate with the County’s Office of Economic Development for County Business Enterprise (CBE) goals and approvals
Coordinate approval of contracts with County Attorney
Maintain ongoing communication with Broward County MAP Administration staff to ensure the City remains in good standing with all Surtax funding requirements, deadlines, and County Commission reporting obligations
Provide administrative and project coordination support to the Deputy Director, Department Director, or other management staff as needed, including preparation of reports, correspondence, presentation materials, and agenda items
Perform related duties as assigned