Grants and Receivables Accountant - Mesa, AZ

A New Leaf•Mesa, AZ

2d•Hybrid

About The Position

The Grants & Receivables Accountant administers grant billing, reimbursements, accounts receivable, and compliance activities. The role ensures accurate revenue recognition, timely collections, financial reporting, and adherence to grant and contract requirements while supporting the organization's financial objectives. The position reports to the Controller and has no supervisory responsibilities. The work is primarily office-based, with occasional travel to agency locations for meetings, trainings, audits, or other business-related activities. After successfully completing the 90-day introductory period, the position may be eligible for a hybrid schedule of up to two remote days per week, subject to business needs and supervisor approval. The role involves extensive computer work and prolonged review of financial reports, spreadsheets, accounting records, and electronic documentation, as well as occasional lifting of office supplies, files, or other materials weighing up to 25 pounds. Employment is at will. An offer is contingent on a successful consumer report, including verification of employment and education and criminal background and driving-record searches. The position requires being at least 21 years old; a Class One Fingerprint Clearance Card; a Central Registry Background Check; drug screening; a valid unrestricted driver's license; current auto liability insurance; and a 39-month motor vehicle record. The employee must follow organizational policies and mandated-reporter requirements under Arizona statute A.R.S. § 13-3620.

Requirements

High school diploma or GED required.
At least three years of experience in accounting, grants administration, accounts receivable, reimbursement, or a related finance role.
Experience with grant billings, reimbursement requests, accounts receivable, payment reconciliation, and financial reporting.
Knowledge of grant compliance requirements, contract management, and general ledger accounting.
Proficiency with accounting software, financial systems, and Microsoft Excel.
Strong analytical, organizational, communication, and problem-solving skills.
Ability to manage multiple deadlines and work independently.
Must be at least 21 years of age.
Class One Fingerprint Clearance Card required.
Central Registry Background Check required.
Drug screening required.
Valid unrestricted driver's license required.
Current auto liability insurance required.
39-month motor vehicle record required.
Ability to work extensively on a computer and review financial reports, spreadsheets, accounting records, and electronic documentation for prolonged periods.
Ability to occasionally lift up to 25 pounds.
Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
Must maintain confidentiality, exercise sound judgment, and demonstrate professionalism.
Must adhere to organizational policies, professional standards, and relevant regulations.
Must comply with mandated-reporter requirements under Arizona statute A.R.S. § 13-3620.

Nice To Haves

Associate's degree in Accounting, Finance, Business Administration, or a related field.
Experience with nonprofit accounting and grant-funded programs.
Experience billing Medicaid, Managed Care Organizations (MCOs), or other third-party payers.
Knowledge of CPT, HCPCS, and ICD-10 coding, claims processing, denial management, and reimbursement recovery.
Experience managing aging receivables, audits, and regulatory compliance.
Experience in healthcare, behavioral health, community-based services, or human services.
Relevant certifications such as CPB or other accounting, grants, or reimbursement credentials.

Responsibilities

Prepare and submit grant billings, invoices, reimbursement requests, drawdowns, and supporting documentation according to funding requirements.
Review grant agreements and contracts to identify billing requirements, allowable costs, deadlines, and compliance obligations.
Monitor grant expenditures and contract budgets to ensure billings are accurate and within approved funding limits.
Maintain grant billing logs, reimbursement tracking records, and the agency's grant tracking system.
Monitor grant and contract matching requirements and maintain supporting compliance documentation.
Collaborate with program staff to ensure expenses and supporting documentation meet funding requirements.
Manage accounts receivable for grants, contracts, and other funding sources.
Monitor outstanding receivables and follow up on unpaid or delayed reimbursements.
Reconcile payments received and research payment discrepancies.
Maintain accurate receivable balances and supporting schedules.
Analyze aging reports and recommend actions to improve collections and reduce outstanding balances.
Support revenue recovery and resolve billing-related issues with funding agencies and stakeholders.
Record grant billing, receivable, and related accounting transactions in the general ledger.
Prepare monthly reconciliations, revenue reports, reimbursement summaries, and financial analyses.
Assist with budget monitoring, budget-to-actual reviews, and grant funding utilization reporting.
Provide financial reports and analyses requested by leadership, auditors, and funding agencies.
Ensure compliance with grant agreements, contracts, agency policies, and applicable regulations.
Maintain complete and accurate documentation supporting billings, receivables, and financial reporting.
Assist with audits, monitoring reviews, and funder site visits.
Prepare and provide requested financial records and supporting documentation.
Maintain effective working relationships with internal departments, funding agencies, auditors, and external stakeholders.
Perform other duties as assigned to support the organization's financial operations.

Benefits

Direct deposit
Competitive pay
Accrued sick time
Employee Assistance Program (EAP)
Annual team member appreciation event
Informal yet professional team environment
Medical, dental, and vision coverage for full-time employees
Accrued sick and vacation time for full-time employees
Paid holidays for full-time employees
Life insurance for full-time employees
AD&D coverage for full-time employees
Short-term disability for full-time employees
401(k) for full-time employees
Tuition reimbursement for full-time employees
Wellness program for full-time employees, including annual biometrics, gym reimbursements, wellness initiatives, and workers' compensation improvements