Grants and Receivables Accountant - Mesa, AZ

A New Leaf•Mesa, AZ

1d•Hybrid

About The Position

The Grants and Receivables Accountant administers grant billing, reimbursements, accounts receivable, and compliance activities. The position supports accurate revenue recognition, timely collections, financial reporting, and compliance with grant and contract requirements while contributing to the organization’s financial objectives. The role prepares and submits grant billings and reimbursement requests, manages receivables and related accounting transactions, monitors funding and contract budgets, and prepares reconciliations and financial reports. It also maintains documentation, supports audits and monitoring reviews, and works with program staff, funding agencies, auditors, and other stakeholders. The position is primarily office-based, with occasional travel to agency locations for meetings, trainings, audits, or other business activities. After successfully completing the 90-day introductory period, the employee may be eligible for a hybrid schedule of up to two remote days per week, subject to business needs and supervisor approval. The position reports to the Controller and has no supervisory responsibilities.

Requirements

High school diploma or GED required.
At least three years of experience in accounting, grants administration, accounts receivable, reimbursement, or a related finance role.
Experience with grant billings, reimbursement requests, accounts receivable, payment reconciliation, and financial reporting.
Knowledge of grant compliance requirements, contract management, and general ledger accounting.
Proficiency with accounting software, financial systems, and Microsoft Excel.
Strong analytical, organizational, communication, and problem-solving skills.
Ability to manage multiple deadlines and work independently.
Must be at least 21 years of age.
Class One Fingerprint Clearance Card.
Central Registry Background Check.
Drug screening.
Valid unrestricted driver’s license.
Current auto liability insurance.
39-month motor vehicle record.
Ability to work extensively on a computer and review financial reports, spreadsheets, accounting records, and electronic documentation for prolonged periods.
Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
Must maintain confidentiality, exercise sound judgment, and demonstrate professionalism in all interactions.

Nice To Haves

Associate’s degree in Accounting, Finance, Business Administration, or a related field.
Experience with nonprofit accounting and grant-funded programs.
Experience billing Medicaid, Managed Care Organizations (MCOs), or other third-party payers.
Knowledge of CPT, HCPCS, and ICD-10 coding, claims processing, denial management, and reimbursement recovery.
Experience managing aging receivables, audits, and regulatory compliance.
Experience in healthcare, behavioral health, community-based services, or human services.
Relevant certifications such as CPB or other accounting, grants, or reimbursement credentials.

Responsibilities

Prepare and submit grant billings, invoices, reimbursement requests, drawdowns, and supporting documentation in accordance with funding requirements.
Review grant agreements and contracts to identify billing requirements, allowable costs, deadlines, and compliance obligations.
Monitor grant expenditures and contract budgets to ensure billings are accurate and within approved funding limits.
Maintain grant billing logs, reimbursement tracking records, and the agency’s grant tracking system.
Monitor grant and contract matching requirements and maintain supporting compliance documentation.
Collaborate with program staff to ensure expenses and supporting documentation meet funding requirements.
Manage accounts receivable for grants, contracts, and other funding sources.
Monitor outstanding receivables and follow up on unpaid or delayed reimbursements.
Reconcile payments received and research payment discrepancies.
Maintain accurate receivable balances and supporting schedules.
Analyze aging reports and recommend actions to improve collections and reduce outstanding balances.
Support revenue recovery efforts and resolve billing-related issues with funding agencies and stakeholders.
Record grant billing, receivable, and related accounting transactions in the general ledger.
Prepare monthly reconciliations, revenue reports, reimbursement summaries, and financial analyses.
Assist with budget monitoring, budget-to-actual reviews, and grant funding utilization reporting.
Provide financial reports and analyses requested by leadership, auditors, and funding agencies.
Ensure compliance with grant agreements, contracts, agency policies, and applicable regulations.
Maintain complete and accurate documentation supporting billings, receivables, and financial reporting.
Assist with audits, monitoring reviews, and funder site visits; prepare and provide requested financial records and supporting documentation.
Maintain effective working relationships with internal departments, funding agencies, auditors, and external stakeholders.
Perform other duties as assigned to support the organization’s financial operations.
Adhere to organizational policies, the Code of Conduct, professional standards, and relevant regulations.
As a mandated reporter under Arizona statute A.R.S. § 13-3620, immediately report suspected abuse or neglect of a minor through the designated organizational process and to the appropriate authorities.