Grants and Database Coordinator

Howard Payne University•Brownwood, TX

7d•Onsite

About The Position

Howard Payne University, a church-related institution affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University’s sincere religious beliefs. Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University’s affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church. Mission Statement Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional integrity, and service to God and humanity. Core Values of Howard Payne University We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard Payne should strive to demonstrate a commitment to these five Core Values: Centered on Christ (cf. Col. 3:17, Matt. 7:24) Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8) Called to Service (cf. Mark 10:45, Phil. 2:3-5) Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24) Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10) As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check. If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above. Application Procedure To be considered for this position, please submit the following: a letter of application addressing in detail how you meet the position requirements a resume or CV (curriculum vitae) unofficial transcripts, and a completed HPU Employment Application Job Summary Develop and expand new and current relationships with foundations and corporate giving programs on behalf of the university, and manage the donor database. The Grants Coordinator will research potential funding sources (foundations and corporate giving programs) that appear to be a good fit with the mission, vision, and strategic initiatives of the university. The geographic focus on this position will be Texas funding sources, and will also include funding sources that are national in scope. The Database Coordinator will maintain integrity within the database, prepare weekly gift and donor reports, update the development report, manage lists and event registration, and log the mail in the daily ledger. The Grants and Database Coordinator will report directly to the Vice President for Advancement.

Requirements

High school diploma or general education degree, or one to three months of directly related experience, or an equivalent combination of education and experience is required
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of students, employees of the University and the public
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and area. Ability to apply concepts of basic algebra
Ability to apply common sense understanding to carry out simple one- or two-step instructions in English; ability to deal with standardized situations with only occasional or no variables
Good working knowledge of commonly used Internet browsers, including Windows Explorer; and Microsoft Excel, Word and Outlook software
Must be at least 21 years of age and maintain a valid Texas driver's license to drive any vehicle, including personally owned vehicles, on behalf of the University
Must be able to travel away from home (including some overnight stays) 25% of the time for training and community visits.

Nice To Haves

Develop and expand new and current relationships with foundations and corporate giving programs on behalf of the university, and manage the donor database.
Research potential funding sources (foundations and corporate giving programs) that appear to be a good fit with the mission, vision, and strategic initiatives of the university.
Geographic focus on this position will be Texas funding sources, and will also include funding sources that are national in scope.
Maintain integrity within the database, prepare weekly gift and donor reports, update the development report, manage lists and event registration, and log the mail in the daily ledger.
Develop, edit, and proofread funding proposals, appeals, and other written communications for the Advancement and Alumni Relations offices.
Manage and update the donor database for constituent information.
Prepare weekly reports as assigned, including but not limited to: Gifts Given, First Time Donors, and the Development Report.
Manage, review, and process list requests and event registration across all departments for cultivation, solicitation, and stewardship of donors and alumni.
Coordinate mail pick-up and log gifts to the daily ledger with supervision to ensure accurate processing of donor gifts.
Supervise and advise one student worker assigned to the Grants and Database Coordinator.
CRM knowledge such as Virtuous, Raiser's Edge Database or Salesforce software within 45 days of being employed.
Ability to speak Spanish is a bonus.
Assist Alumni Relations with local Brownwood Alumni events and gatherings.

Responsibilities

Maximize foundation and corporate giving program donations to the university
Work with university departments to understand the various needs of the university (academics, student life, athletics, campus improvements, endowments, scholarships, etc.) to be able to assist with the identification and solicitation of appropriate funding sources
Manage the tracking system (Monday work management) for the identification, cultivation, solicitation, and stewardship (donor recognition and reporting) for previous, current, and new funding sources with foundations and corporations
Ensure that the reporting guidelines required by each foundation/corporation are fulfilled in a timely fashion
Develop, edit, and proofread funding proposals, appeals, and other written communications for the Advancement and Alumni Relations offices
Manage and update the donor database for constituent information
Prepare weekly reports as assigned, including but not limited to: Gifts Given, First Time Donors, and the Development Report
Manage, review, and process list requests and event registration across all departments for cultivation, solicitation, and stewardship of donors and alumni
Coordinate mail pick-up and log gifts to the daily ledger with supervision to ensure accurate processing of donor gifts
Supervise and advise one student worker assigned to the Grants and Database Coordinator.