Grants and Community Outreach Program Manager

Military Spouse Corporate Career Network•Huntsville, AL

About The Position

The Grants and Community Outreach Program Manager provides comprehensive support for externally funded projects and community engagement initiatives within the College of Nursing. The role coordinates pre-award and post-award grant activities, supports faculty investigators, manages operational aspects of community outreach programs, fosters community partnerships, and oversees program reporting and administrative functions. It advances the College's research, service, and community impact missions. The position supports faculty, principal investigators, and project teams with grant proposal preparation and submission, including coordinating proposal materials, schedules, records, and communication. For awarded grants and contracts, it assists with administration, timelines, reporting, deliverables, compliance documentation, project meetings, and stakeholder coordination. The role coordinates daily operations of the UAH Neighborhood Nursing Program, including calendars, work plans, events, community site activities, records, communications, onboarding, orientation, training, and implementation of established processes. It supports community partnerships and outreach through meetings, events, health promotion activities, communication materials, and partnership documentation. The position also tracks program activities and performance indicators, prepares reports and dashboards, coordinates purchasing and inventory, and documents program outcomes, community impact, and continuous quality improvement initiatives.

Requirements

Bachelor's degree in public health, healthcare administration, nursing, business administration, education, social sciences, or a related field, or a combination of education and years of experience.
Two years of full-time verifiable work experience in program coordination, grant administration, project management, community outreach, or a related area.
Demonstrated organizational, communication, and project management skills.
Proficiency with Microsoft Office Suite and data tracking systems.
Ability to manage multiple priorities, deadlines, and stakeholder relationships in a fast-paced environment.
Strong organizational and administrative skills.
Excellent written and verbal communication abilities.
Ability to work independently and collaboratively with diverse stakeholders.
Strong attention to detail and commitment to accuracy.
Ability to maintain confidentiality and handle sensitive information.
Demonstrated ability to build and sustain community partnerships.

Nice To Haves

Experience supporting grant-funded programs in higher education, healthcare, or nonprofit settings.
Knowledge of federal, state, and private grant processes and reporting requirements.
Experience coordinating community engagement or public health initiatives.
Familiarity with university research administration systems and procedures.
Experience developing reports, dashboards, and program evaluation documentation.

Responsibilities

Provide administrative support to faculty, principal investigators, and project teams in preparing and submitting grant proposals.
Coordinate collection and organization of proposal materials, including biosketches, letters of support, budgets, budget justifications, and sponsor-required documents.
Maintain grant submission schedules, monitor proposal deadlines, and maintain proposal records and grant development documentation.
Facilitate communication among investigators, College leadership, university research administration offices, and external collaborators.
Assist principal investigators in administering and coordinating awarded grants and contracts.
Monitor project timelines, reporting requirements, deliverables, and compliance obligations.
Coordinate collection and organization of progress reports, evaluation data, performance metrics, and sponsor-required documentation.
Maintain grant records and files in compliance with university, sponsor, and regulatory requirements.
Organize project meetings, prepare materials, track action items, and support follow-up activities.
Support project stakeholder communication and monitoring of project implementation and progress.
Coordinate daily operations of the UAH Neighborhood Nursing Program, including timelines, work plans, deliverables, event logistics, and community site activities.
Maintain program calendars, databases, activity schedules, and project tracking systems.
Prepare and organize program materials, workflows, meeting records, outreach resources, and operational documentation.
Coordinate communication and scheduling for faculty, students, volunteers, community health workers, and community participants.
Assist with onboarding, orientation, and training activities for students, volunteers, and outreach personnel.
Support effective implementation of program processes, community engagement strategies, and operational protocols.
Support development and maintenance of partnerships with community organizations, healthcare providers, government agencies, schools, housing communities, faith-based organizations, and nonprofit partners.
Coordinate community meetings, outreach events, health promotion activities, and engagement initiatives.
Collaborate with the College of Nursing Marketing Team and University Marketing and Communications to develop outreach materials and communication strategies.
Represent the College and provide administrative and logistical support at community events and partnership meetings.
Assist with coordination and maintenance of memoranda of understanding, partnership agreements, and related documentation.
Track program activities, participant engagement, health screenings, referrals, and key performance indicators using approved systems.
Prepare routine reports, dashboards, summaries, and updates for internal and external stakeholders.
Coordinate purchasing activities, inventory management, supply distribution, and resource requests.
Assist in documenting program outcomes, community impact measures, and continuous quality improvement initiatives.