Grants Analyst II - Department of Research

Medical College of Wisconsin•Milwaukee, WI

About The Position

The Office of Research at the Medical College of Wisconsin (MCW) facilitates biomedical research through specialized administrative support. Within the Office, the Grants and Contracts Office (GCO) helps investigators and research staff submit competitive, compliant, high-quality funding proposals. The Grants Analyst II works directly with investigators and their teams to facilitate, submit, negotiate, and award incoming grants, contracts, and cooperative agreements. The role supports the GCO Pre-Award Support Services (PASS) Program by providing tailored assistance to investigators without grant or other departmental administrative support, and also assists with submissions outside the program. The Analyst reviews and submits applications on behalf of MCW, advises investigators, develops and implements compliance measures, and drafts and manages sub-recipient awards. The work requires knowledge of regulatory and institutional policies, careful project management, and effective collaboration with sponsors, departments, and central administrative offices.

Requirements

Bachelor’s degree; appropriate experience may substitute for education on an equivalent basis.
At least 5 years of experience; appropriate experience may substitute for education on an equivalent basis.
Solid knowledge of relevant federal regulations, including those of the National Institutes of Health and the Office of Management and Budget.
Ability to interpret organizational policies and guidelines for research management.
Ability to balance positive relationships with external sponsors and internal personnel while following institutional requirements.
Ability to maintain confidentiality and perform effectively in a stressful, deadline-driven environment.
Ability to plan and organize projects that affect the work of others.
Strong organizational skills and persistent follow-through.
Strong customer service skills, including courteous and helpful behavior, teamwork, initiative, timely and thorough responses, and anticipating others’ needs.
Strong project management skills and excellent oral and written communication skills.
Strong critical thinking, problem-solving, and attention to detail.
Strong computer skills and comfort with multiple web-based systems.
Flexibility with internal processes and timelines.
Positive advocacy of the goals and objectives of the unit, department, and MCW mission.

Nice To Haves

Master’s or advanced degree.
Related experience in grants administration and contract negotiation.
MCW internal candidates are encouraged to apply.

Responsibilities

Serve as the GCO point of contact for an assigned portfolio of clinical and basic science departments.
Carry out duties associated with the Pre-Award Support Services (PASS) Program, including project management and execution of PASS services.
Develop and maintain PASS support materials, including web-based documentation and resources, in collaboration with GCO staff.
Promote and provide education about PASS and its resources, and respond to program inquiries.
Perform pre-award and non-financial post-award activities for federal, federal pass-through, nonprofit, local, state, and internal grants and contracts.
Serve as the MCW business office point of contact and liaison for sponsoring agencies.
Review grant applications, proposals, and funding requests; prepare them for submission and submit them to funding agencies on behalf of the institution.
Assist with preparation of NIH Just-in-Time materials and review and submit them in eRA Commons.
Review and approve incoming subcontracts or pass-through awards issued to MCW by collaborating institutions.
Negotiate grant and contract award terms and conditions, and accept awards on behalf of the institution.
Interpret and communicate institutional and sponsor policies and procedures to ensure compliance.
Keep departments informed about changes in relevant granting-agency policies and regulations.
Work with departments and central administrative offices to achieve compliance.
Assist with testing eBridge upgrades, enhancements, and issues.
Partner with GCO analysts and MCW stakeholders and participate in assigned team-based projects.

Benefits

Health, vision, and dental coverage.
Flexible Spending options.
403B retirement package.
Competitive vacation and paid holidays.
Tuition reimbursement.
Paid parental leave.
Employee & Family Assistance Program (EFAP).
Pet insurance.
On-campus fitness facility with onsite classes.
Discounts on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment.