UNIV - Grants Administrator II - Department of PHS
About The Position
The Grants Administrator II provides strategic leadership and operational oversight for research administration and grants management in the Department of Public Health Sciences. Working with the Department Administrator and Vice Chair for Research, this highly autonomous role serves as a primary expert in sponsored research administration and guides faculty, investigators, fellows, and trainees through the full grant lifecycle. The position directs pre-award activities, supports post-award administration, ensures compliance with sponsor and institutional requirements, manages the departmental network fee process, and develops processes to improve efficiency, compliance, and research funding success. The role leads proposal development and submission, including complex budget preparation and review, sponsor and institutional compliance review, coordination with collaborating institutions and other stakeholders, and maintenance of proposal-tracking systems. It also supports award setup and administration, required sponsor documentation, grant accounting, financial monitoring, records management, reporting, and faculty research development. The Grants Administrator II communicates policy and procedural updates, identifies funding opportunities, develops research-support resources, and contributes metrics and analyses for departmental decision-making.
Requirements
- Bachelor’s degree in business administration, public administration, or the social sciences.
- Four years of experience in contracts and grant administration activities.
- Computer literacy.
Responsibilities
- Provide proposal-development support to faculty, investigators, fellows, and trainees.
- Coordinate preparation, review, routing, and submission of grant applications to federal, state, foundation, and industry sponsors, including routing applications for departmental and personnel approvals.
- Develop and review complex proposal budgets in accordance with sponsor guidelines and institutional policies.
- Evaluate cost sharing, Facilities and Administrative costs, effort commitments, waiver requests, and other fiscal requirements.
- Coordinate proposal activities with collaborating institutions, consultants, subrecipients, and internal stakeholders.
- Review proposals for completeness and compliance with sponsor and institutional requirements before submission.
- Maintain systems for tracking pending, submitted, and awarded proposals.
- Lead and manage departmental research administration operations, including proposal development and submission activities.
- Manage and monitor proposals, establish priorities, and ensure timely and accurate submissions.
- Serve as a departmental resource on grant administration policies, procedures, and best practices.
- Develop metrics, reports, and analyses with the departmental research team to inform leadership and support strategic decisions.
- Participate in institutional committees, research administration workgroups, and related professional development activities.
- Prepare and coordinate sponsor and institutional documentation, including progress reports, RPPRs, carryover, extension and rebudget requests, closeouts, and financial reports.
- Assist with preparation and review of investigator Biosketches, Other Support documents, effort reports, and related sponsor documentation.
- Support award setup, grant transfers, subcontract administration, and management of multi-year awards.
- Monitor award requirements and assist investigators with compliance with sponsor terms and conditions.
- Interpret and apply federal, state, sponsor, and institutional regulations governing sponsored research.
- Maintain knowledge of applicable regulations, policies, and procedures, including ORSP, GCA, IRB, and other research compliance requirements.
- Ensure compliance with sponsor guidelines, institutional policies, and regulatory requirements throughout the proposal and award lifecycle.
- Communicate policy updates, procedural changes, and best practices to faculty and staff.
- Recommend and implement process improvements to increase operational efficiency and regulatory compliance.
- Advise faculty and investigators on grant-development strategies and sponsor requirements.
- Identify and disseminate funding opportunities aligned with departmental research priorities.
- Develop educational materials and tools that support proposal development and research success.
- Maintain and enhance departmental grant resources, including website content and tools.
- Monitor grant expenditures and budgets for compliance, identify variances, and communicate concerns to departmental leadership.
- Collaborate with the departmental finance team to resolve financial discrepancies and support fiscal stewardship of sponsored funds.
- Manage departmental research effort administration, including payroll costing allocations (PCA), payroll accounting adjustments (PAA), effort adjustments, and spending transfers as appropriate.
- Assist with annual budget planning, forecasting, and financial reviews.
- Manage and monitor network fee processes, invoicing, collections, and award closeouts; prepare monthly network fee invoices to ensure applicable fees are charged.
- Maintain complete and accurate grant-related records in accordance with institutional, sponsor, and regulatory requirements.
- Oversee tracking and management of MOUs, VA Task Orders, subcontract agreements, and other research-related documents.
- Develop and maintain systems for recordkeeping, reporting, and data analysis.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
