UNIV - Grants Administrator II - Department of PHS
About The Position
In conjunction with the Department of Public Health Sciences’ Department Administrator and Vice Chair for Research, the Grants Administrator II provides strategic leadership and operational oversight for the department's research administration and grants management activities. The position operates with a high level of autonomy and serves as a primary expert for sponsored research administration, guiding faculty, investigators, fellows, and trainees through the full grant lifecycle. The role directs pre-award activities, supports post-award administration, ensures compliance with sponsor and institutional requirements, manages the departmental network fee process, and develops processes to improve efficiency, compliance, and research funding success. The Grants Administrator II leads proposal development and submission, post-award coordination, compliance oversight, faculty research support, financial management, and records management. The role works with departmental and institutional partners to support sponsored research and maintain accurate grant-related records and reports.
Requirements
- Bachelor's degree in business administration, public administration, or the social sciences.
- Four years of experience in contracts and grant administration activities.
- Computer literacy.
Responsibilities
- Provide comprehensive proposal development support to faculty, investigators, fellows, and trainees.
- Coordinate preparation, review, routing, and submission of grant applications to federal, state, foundation, and industry sponsors, including obtaining required approvals.
- Develop and review complex proposal budgets in accordance with sponsor guidelines and institutional policies; evaluate cost sharing, F&A costs, effort commitments, waiver requests, and other fiscal requirements.
- Coordinate proposal activities with collaborating institutions, consultants, subrecipients, and internal stakeholders; review proposals for completeness and compliance before submission.
- Maintain departmental systems for tracking pending, submitted, and awarded proposals.
- Lead departmental research administration operations, manage and monitor proposals, establish priorities, and ensure timely and accurate submissions.
- Serve as a departmental resource for grant administration policies, procedures, and best practices; develop metrics, reports, and analyses to support leadership decisions.
- Participate in institutional committees, research administration workgroups, and professional development activities related to sponsored programs administration.
- Prepare and coordinate sponsor and institutional documentation, including progress reports, RPPRs, carryover, extension and rebudget requests, closeouts, and financial reporting.
- Aid in preparing and reviewing investigator biosketches, Other Support documents, effort reports, and related sponsor documentation.
- Support award setup, grant transfers, subcontract administration, and management of multi-year awards; monitor award requirements and help investigators comply with sponsor terms and conditions.
- Interpret and apply federal, state, sponsor, and institutional regulations governing sponsored research, including applicable ORSP, GCA, IRB, and other research compliance requirements.
- Communicate policy updates, procedural changes, and best practices to faculty and staff; recommend and implement process improvements to improve efficiency and compliance.
- Advise faculty and investigators on grant development strategies and sponsor requirements; identify and disseminate funding opportunities aligned with departmental research priorities.
- Develop educational materials and tools that support proposal development and research success; maintain and enhance departmental grant resources and website content.
- Monitor grant expenditures and budgets, identify variances, communicate concerns to departmental leadership, and collaborate with the finance team to resolve discrepancies and support fiscal stewardship.
- Complete payroll costing allocations, payroll accounting adjustments, effort adjustments, and spending transfers as appropriate; assist with annual budget planning, forecasting, and financial reviews.
- Manage and monitor network fee processes, invoicing, collections, and award closeout activities; prepare monthly network fee invoices to ensure applicable fees are charged.
- Maintain complete and accurate grant-related records in accordance with institutional, sponsor, and regulatory requirements.
- Oversee tracking and management of MOUs, VA Task Orders, subcontract agreements, and other research-related documents; develop and maintain systems for recordkeeping, reporting, and data analysis.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
