Grants Administrator, General Internal Medicine

Mass General Brigham•Boston, MA

2d•Hybrid

About The Position

Manages the grant-related activity of an assigned portfolio of researchers. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. The Grant Administrator is responsible for overseeing the full lifecycle of research and programmatic grants for a portfolio of DGIM investigators including proposal development, submission, award management, financial and compliance monitoring, and closeout. This role ensures that all sponsored projects adhere to institutional policies, sponsor requirements, and federal regulations. The Grant Administrator serves as a key resource to faculty, researchers, and administrative staff, providing guidance on proposal development, budgeting, and postaward financial stewardship.

Requirements

2-3+ years of experience in research administration
Strong knowledge of federal regulations (NIH, NSF, DoD, DOE, etc.) and Uniform Guidance.
Proficiency in Excel, Microsoft Word, Adobe; willingness to learn new applications and systems as needed.
Proficiency with common grant management systems (e.g., eRA Commons, Research.gov, ASSIST, SciENcv, Proposal Central).
Exceptional attention to detail, strong analytical and organizational skills.
Excellent analytical skills; ability to create accurate and compliant budgets.
Strong communication, organizational, and problem-solving skills.
Positive customer-service orientation, excellent interpersonal/communication skills, professional manner, and ability to maintain confidentiality.
Ability to make independent judgments and resolve problems
Ability to manage multiple deadlines, reprioritizing as needed.
Willingness to take on new challenges and openness to change.

Nice To Haves

Bachelor’s degree preferred
advanced degree and/or CRA (Certified Research Administrator) a plus

Responsibilities

Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
Prepares budgets, justifications, and materials for financial reporting.
Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
Uses organizational research financial management applications to manage workflow and develop queries and reports.
Oversee all aspects of the grant application process. Utilizing standard DGIM process and templates, work with investigators to evaluate program announcements, develop budgets and required documents, interface with internal and external systems and portals, and facilitate timely submission meeting internal and sponsor deadlines.
Serve as a primary contact for collaborating sites regarding development of proposal subcontract budgets and required materials, and throughout the award life-cycle as required.
Provide budget and subcontract monitoring throughout the award life cycle, prepare financial reports and meet with investigators on a regular basis.
Assist investigators with progress and other required reports, utilizing systems to obtain information, and ensuring compliance with all guidelines.
Facilitate the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements, data use agreements and other agreements as needed.
Take the lead on salary and effort management for assigned investigators, utilizing DGIM templates as required and submitting salary distribution changes in the WorkDay system.
Assist with bi-annual investigator time and effort certification process.
Serve as a liaison between investigators, MGB Research Management, and sponsors.
Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with institutional policy; attending meetings and training sessions as required to remain current with institutional and sponsor requirements and policy issues.
Serve as a member of the research team, helping to design, refine, and implement workflows and processes to optimize resource utilization and operational efficiency.