Grants Administrator

City of Northampton•Northampton, MA

15h•Onsite

About The Position

Position is responsible for assisting in the administration of the city’s COVID-19 Economic Recovery and Reimbursement Response, including assisting with the application, administration, reporting and reimbursement processes associated with Federal Emergency Management Agency (FEMA) COVID-19 funding; Coronavirus Aid, Relief and Economic Security (CARES) Act funding; American Rescue Plan Act (ARPA) and other related grants awarded to the City. The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines. The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation. Relationships are constantly with co-workers, vendors, the public, groups and/or individuals, and service recipients and employees of state and federal governments. The employee serves as a spokesperson or recognized authority of the organization in matters of substance or considerable importance, including departmental practices, procedures, regulations or guidelines. The employee has access to sensitive and confidential information in the performance of their duties.

Requirements

Bachelor’s degree in accounting, finance, business or a related field
More than one year, up to and including three years, of experience with Federal grants, accounting, and Munis or other financial software systems in a municipal setting, or any equivalent combination of education and experience, required.
Knowledge of office practices and procedures
Knowledge of accounting and budgeting practices and procedures
Knowledge of federal regulations relating to grants
Knowledge of the workings of municipal government.
Ability to work independently in formulating decisions, interpreting policies and procedures
Ability to complete multiple tasks and set priorities
Ability to produce accurate reports and pay attention to detail
Ability to maintain objectivity and fairness in dealing with people.
Skilled in establishing and maintaining positive interpersonal relationships
Skilled in using various computer software programs including, but not limited to, Word, Excel, and Munis
Verbal and written communication skills.

Responsibilities

Handles financial management of FEMA, CARES, ARPA and other federal grants, including but not limited to ensuring expenditures are consistent with grant contracts and federal regulations
Manages the financial aspects of all FEMA, CARES, ARPA and other COVID relief programs including but not limited to tracking expenditures, processing accounts payable, preparing documentation for reimbursements and future auditing, and ensuring compliance with funding regulations
Responsible for all financial reporting using various financial software systems
Prepares bill warrants and processes payments to vendors
Prepares contracts and amendments as needed
Manages reconciliation of all grant accounts and prepares requests for funding and reimbursement to the City
Works with grant recipients to advance projects
Provides up to date financial information to the Director and Mayor to ensure advancement of the Mayor’s priorities relative to discretionary spending.
Assists with annual outside audit of City.
Attends frequent webinars to stay updated on FEMA, CARES and ARPA changes
Posts relevant documents to website and prepares statistical reports
Assists, responds to, and services all visitors to Mayor’s office.
Responsible for the resolution of every constituent need to its conclusion.
Answers the general Mayor’s Office phone line, provides information, answers questions, acts as a sounding board to constituents, and connects them with services to the point of resolution.
Performs similar or related work as required
Assists and collaborates with the Mayoral Assistant duties as assigned.