GRANTS ADMINISTRATOR

Arizona Department of Administration • Phoenix, AZ

2d • Onsite

About The Position

The Grants Administrator is responsible for supporting the Grants & Finance Assistant Director in formulating and enforcing policies, as well as providing operational leadership and organization support for four personnel branches and multiple programs within the Grants and Finance Section. This position will collaborate extensively with the DEMA Chief Financial Officer, Grants and Finance Assistant Director, and Chief Procurement Officer to ensure alignment with fiscal and compliance objectives. This position will provide subject matter expert input into drafting, revising, and interpreting of statutory provisions and administrative codes governing Hazard Mitigation, Public Assistance, Border Security, Preparedness and Response grant programs. This position will contribute to the development of the State's formal responses to federal legislative and policy changes. Actively identifies and engages in the grant life cycle for grant opportunities, providing oversight for branch manager milestones in all phases of application and administration to ensure strict compliance with statutory requirements, regulatory frameworks, and programmatic guidance. Prepares for anytime (24/7) response and no-notice recalls to the State or Alternate Emergency Operations Center (SEOC), and/or Joint Field Office (JFO), and/or the State Recovery Operations Center (SROC) during disaster or exercise activations. Trains for specific SEOC/SROC positions and perform duties as assigned through internal agency policy. Actively participates in promoting a continuous improvement of workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Requirements

• Knowledge of Federal and state disaster relief programs, the disaster declaration process, federal grant reporting requirements, and federal/state statutes pertaining to programs the Division of Emergency Management oversees.
• Knowledge of Processes and procedures utilized in delivering FEMA and DEMA grant programs.
• Knowledge of Laws, rules and regulations related to FEMA and DEMA grant programs, to include 2 CFR, 44 CFR, 29 CFR and federal and state procurement requirements.
• Knowledge of Problems and limitations specific to natural and man-made disasters.
• Knowledge of Program management and end-to-end project delivery and oversight
• Skilled in Establishing and maintaining effective working relationships with all levels of government, management, and staff.
• Skilled in Excellent oral, written and interpersonal communications.
• Skilled in Using computer systems, (e.g., Microsoft Suite, Adobe Acrobat, Google, etc.) as well as internal databases (e.g., FEMA Go, eGrants Civix, etc.).
• Skilled in Advanced level problem-solving and analysis.
• Skilled in Interpreting and applying complex regulations, policies, procedures, and guidelines.
• Skilled in Financial management and planning
• Skilled in Leadership and time management
• Ability to Listen effectively and take action based on communication received.
• Ability to Mentor, coach, and counsel subordinate staff.
• Ability to Manage multiple requests simultaneously, meet deadlines, and show flexibility to change direction when needed.
• Ability to Work collaboratively across all levels of the organization with a team-oriented mindset.
• Ability to Improve operations, decrease turnaround times, and streamline work processes
• Ability to Manage employees with diverse responsibilities
• Ability to Develop and present instructional programs to various stakeholders including elected officials, emergency management personnel, state/tribal/county/local agencies, volunteer organizations and first responders.
• Requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment.
• Must be a U.S. citizen.
• Bachelor’s degree in finance, public administration, business administration, emergency management, related field or 4 years of relevant work experience.
• Minimum 3 years of emergency management finance or grant related experience.
• Minimum 1 year of supervisory experience.
• ICS 100, 200, 300, 400, 700, 800, and FEMA Professional Development Series.
• IS-1002 FEMA Grants Portal.

Nice To Haves

• K/E708 Procurement Under Grants
• K/E705 Fundamentals of Grants Management within 1 year of hire.
• Certified Emergency Manager (CEM) or Master Emergency Manager certifications preferred.
• Master's degree from an accredited college or university.
• Credentialed through AQS.
• Five or more years of FEMA grant program experience.
• Experience with DEMA grant programs or systems.

Responsibilities

• Exercises accountability for the administration and oversight of federal and state emergency management grant programs across four branches and providing direction as needed to meet strategic agency planned goals.
• Sets policies and procedures, providing leadership, focus, direction, and support for four branches including grant staff and programs within the grants and infrastructure group with guidance from the Assistant Director. Administers and oversees grant programmatic and grant financial administration of grants and reports directly to the Assistant Director.
• Provides strategic leadership and guidance to managers, supervisors, and professional staff across State and local emergency management agencies. Oversee the development and delivery of classes, workshops, seminars, and internal training programs for stakeholders. Representing the organization by attending and presenting at national conferences, summits, symposiums, and workshops.
• Responsible for the implementation and compliance of electronic files, trackers, websites, dashboards. Authorizes the creation or modification of required forms, templates, presentations, and tools. Provides programmatic technical/logistical support, and maintenance and backup of all grant and infrastructure records and systems.
• Provides oversight on technical assistance provided by grant administering branches, outreach, and directs mission priorities to include engagement with officials and representatives at federal, State and local government levels, and Private Non-Profits in the application and management of multiple grant programs.
• Confers with the Assistant Director regarding mission priorities, informs the assistant director on mission and program accomplishments, and ensures quality and effectiveness of programmatic elements.
• Conducts internal annual reviews and approvals of grant administration plans. Performs regular evaluations to establish and manage budgets for authorized management costs.
• Trains for specific State of Arizona emergency operations center positions in alignment with national- and state-approved position requirements for emergency operations centers.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave pilot program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level