NM - Grants Administrator/Program Operations Specialist

Burrell College of Health Sciences•Las Cruces, NM

2d•Remote

About The Position

The Grants Administrator/Program Operations Specialist provides primary administrative, compliance, financial, and operational support for the Rooted in New Mexico (RiNM) Statewide Graduate Medical Education Network grant. The role oversees grant compliance, budget monitoring, reporting coordination, project tracking, documentation management, and grant-funded operations. Working with the Department of Graduate Medical Education, Finance Department, project consultants, and external partners, the specialist supports implementation of grant objectives and adherence to sponsor requirements. The position monitors progress against approved workplans, tracks expenditures, coordinates reporting, and supports stewardship of grant resources throughout the award period. The position is exempt and grant funded and reports to the Director of the Office of Research and Sponsored Programs (ORSP). The salary is competitive and depends on the selected candidate’s experience. The role may be fully remote, but the selected candidate must reside in New Mexico. The specialist will also support Burrell College’s organizational health initiatives by helping enhance leadership, clarity of purpose, communication, and a respectful, purpose-driven culture. The position is generally conducted in an office work environment, with approximately 90% of duties involving computer use. The role typically works Monday through Friday, 8 a.m. to 5 p.m., with occasional evenings and weekends. The employee may need to exert up to 20 pounds of force occasionally; workplace noise is usually minimal.

Requirements

Bachelor’s degree in a relevant field.
At least 3 years of relevant work experience in a health care or higher education environment.
Experience monitoring budgets and expenditures.
Experience preparing reports and maintaining compliance documentation.
Knowledge of grant management principles and compliance requirements.
Strong budget tracking and financial monitoring skills.
Strong organizational and project coordination abilities.
Ability to interpret grant requirements and funding regulations.
Ability to prepare accurate reports and documentation.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines simultaneously.
Must reside in the state of New Mexico if selected for the fully remote position.
Applicants must currently be authorized to work in the United States on a full-time basis.

Nice To Haves

Prior experience with the ACGME initial accreditation process is strongly preferred.
Experience administering federal, state, foundation, or healthcare-related grants.
Experience in higher education, graduate medical education, healthcare, or workforce development initiatives.
Experience with financial reporting.
Experience coordinating multi-stakeholder projects.
Familiarity with sponsored program administration and grant compliance requirements.

Responsibilities

Monitor grant activities for compliance with sponsor requirements, approved scopes of work, timelines, and performance objectives.
Maintain grant files, documentation, records, and supporting materials.
Review project activities for alignment with approved workplans and budgets.
Monitor grant deadlines and ensure required deliverables are completed on time.
Coordinate collection and retention of supporting materials for audits, monitoring visits, and compliance reviews.
Assist with preparing and submitting grant modifications, amendments, and correspondence.
Track grant expenditures and budget utilization throughout the project period.
Monitor personnel, travel, contractual, equipment, and operational expenditures against approved budget categories.
Review budget activity and spending trends for alignment with project goals and workplan objectives.
Coordinate with institutional finance personnel to reconcile accounts and expenditures.
Identify budget variances and communicate potential concerns to project leadership.
Support development and submission of budget revisions as needed.
Coordinate preparation of monthly, quarterly, annual, and final project reports.
Monitor progress toward established goals, objectives, milestones, and outcomes.
Compile and organize data for sponsor reporting requirements.
Assist in drafting narrative reports and progress updates.
Develop executive summaries and project status reports for institutional leadership.
Maintain master project timelines and workplan schedules.
Monitor completion of project deliverables and milestones.
Support onboarding and coordination of consultants, contractors, and partner organizations.
Support organizational health initiatives focused on leadership, clarity of purpose, communication, and a respectful, purpose-driven culture.