Grants Administrator OR Senior Grants Administrator (Remote Opportunity)

Northeastern University • Boston, MA

1d • Remote

About The Position

The Bouve ́College of Health Sciences seeks a Grants Administrator or Senior Grants Administrator to join our team in the Bouve ́ College office of Research (BCORe). The title is dependent on qualifications and years of experience. Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will be on the POST-AWARD administration . The BCORe Team is staffed with six full-time grants administrators which includes the Executive Director of Research Administration and Associate Director of Post Award. Position Summary: The Grants Administrator/Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the grants management life-cycle. On the post-award side, this may include: provide timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funding including payroll and non-salary expenditure review; adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort, communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the central office, Northeastern University Research Enterprise Services (NU-RES); review sponsor financial reports; and oversee project activity through closeout. The Grants Administrator/Senior Grants Administrator may also provide cross functional support to pre-award colleagues in BCORe on a limited basis. This may include: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person may assist with the development of proposal budgets; coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES). The Grants Administrator/Senior Grants Administrator will also support the research data management functions and research reporting of Bouve ́ as needed. This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve ́ faculty.

Requirements

• Grants Administrator: Bachelor's degree required and 2 – 5 years of experience
• Senior Grants Administrator: Bachelor’s degree required and 4 – 6 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.
• 3-5 years of grant accounting support experience is preferred.
• Must be comfortable working independently and as part of a team, and be comfortable meeting deadlines and balancing competing priorities.
• Demonstrate technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.
• Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
• Knowledge of regulations relating to federal grants and award administration.
• Direct experience submitting proposals, managing awards, and working with research investigators.
• Demonstrate written and verbal communication and interpersonal skills.
• Strong customer service orientation.
• Experience in maintaining confidential materials.
• Strong organizational skills, attention to detail, and ability to manage deadlines.
• Proficiency with financial analytical tools, especially Excel (pivot tables, filters, basic formulas) and reporting tools such as Cognos

Nice To Haves

• Masters preferred for Senior Grants Administrator level.
• CRA or CFRA highly desired.
• Previous use of Workday Finance is strongly preferred.
• Familiarity with other research administration systems (e.g., NIH ASSIST, Grants.gov, eRA Commons, Research.gov or similar) would be helpful.

Responsibilities

• Perform ongoing operational tasks within assigned workstream, which may include:
• Post-Award Support : Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations.
• Managing payroll and sponsored project effort oversight.
• Develop and monitor budgets and award burn-rate to confirm good financial standing.
• Assist with the submission of annual progress reports and final reports in collaboration with NU-RES.
• Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices.
• Liaise with NU-RES and complete administrative paperwork as required.
• Data Management : Maintain transaction activity logs and awards documents.
• Run periodic reports of proposal and award activity and trends within College and related to Bouve ́ Faculty.
• Occasional Pre-Award Support : Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, federal and foundation proposals.
• Follow compliance regulations established by funding agencies and by the university.
• Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration.
• Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.
• Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsors to facilitate timely proposal submissions.
• Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.
• Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.
• Manage portfolio of awards in accordance with sponsor, contract, and University guidelines.
• Ensure that Bouvé awards are in line with proposal budget.
• Assist PIs with re-budgeting and carryover request.
• Work with PIs and NU-RES on just-in-time (JIT) and review notice of award documents for accuracy.
• Work with PIs on the submission of annual progress reports (eg RPPR), final progress reports, and the proper closeout of awards in alignment with institutional and sponsor guidelines.
• Work with PI's to monitor spending burn rates on awards, and monitor expenses against the budget.
• Prepare incremental budgets for new budget periods on awards for PI approval, then work with NU-RES to ensure accurate account setup.
• Monitor effort for PI's and their staff funded on federal and non-federal awards.
• Review on an on-going basis the expiring projects to determine whether incremental funding is anticipated or whether a no-cost extension will be required.
• Reconcile accounts and ensure that accounts in deficit have a corrective plan of action by review with PIs.
• Work with faculty, the Bouvé College Office of Research, and the NU-RES grant officers on payroll distribution forms, course buyouts, and agreements such as consultant agreements or MOUs.
• Meet routinely with faculty and review account and project spending as required.
• Participate in the overall activities of the Bouvé College Office of Research (BCORe) and work with other BCORe staff in all aspects of research support.
• Participate in NU-RES workshops, brown bag Lunches and trainings.
• Keep detailed records of submitted proposals, awarded grants, upcoming reporting deadlines, and anticipated funding.
• Manage electronic records including: correspondence on financial transactions, award notices, and all grant related requests coming from NU-RES, other internal stakeholders, and sponsors.
• Maintain physical award files to track award notices, increments, and subcontract data.
• Assist with workshops or trainings offered by BCORe to the Bouvé research community.
• Assist with the creation of templates for the Bouvé research community.
• Serve as backup to other BCORe staff, as needed.
• Perform compliance checks for agency proposal requirements, including budget preparation, prior to submitting proposals to NU-RES.

Benefits

• Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.
• Visit https://hr.northeastern.edu/benefits/ for more information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees