Grants Administrator

Museum Of Life And Science•Durham, NC

5d•Hybrid

About The Position

The Museum of Life and Science, an award-winning non-profit destination, seeks a Grants Administrator to manage the full life cycle of grant-funded projects at the Museum, with an emphasis on compliance, reporting, project oversight, and internal coordination. This position ensures adherence to federal, state, and private funder guidelines, coordinates all post-award activities, and works closely with project teams to implement and monitor projects.

Requirements

Bachelor’s degree and 5+ years of experience in nonprofit grants management, compliance, or research administration
Strong knowledge of grant compliance, reporting, and audit requirements
Proven success managing subawards and contracts in accordance with grant rules
Ability to manage multiple concurrent projects, deadlines, and reporting cycles
Excellent written and verbal communication skills
High attention to detail and analytical problem-solving skills

Nice To Haves

Experience managing complex federal, state, and foundation grants
Familiarity with OMB Uniform Guidance
Knowledge of research administration policies
Familiarity with donor databases and finance systems
Experience providing compliance training to internal stakeholders

Responsibilities

Collaborate with Development to identify, research, and pursue grant opportunities aligned with Museum priorities.
Prospect for federal and research grant opportunities, build relationships with program officers, and maintain stewardship with key funders.
Provide compliance review and feedback on grant proposals before submission.
Help Development and program staff develop compliant budgets and project plans.
Ensure grant applications align with institutional capacity and funder rules.
Maintain a master list of grants in progress and keep stakeholders informed of deadlines and status.
Lead grant kickoff meetings and monthly check-ins with project managers to review budget status and deliverables.
Deliver trainings for project staff on rules, regulations, and compliance requirements.
Create and update policies/procedures for grant-related procurement, subawards, and contracts, including onboarding subawardees and contractors.
Stay current on changes in grant regulations and update internal compliance practices.
Oversee post-award compliance with funder terms, conditions, and federal regulations.
Secure required signatures for grant agreements, post-award documents, contracts, and subaward agreements.
Manage donor database for grant pledge entries.
Act as the primary liaison with funder technical/program officers, communicating updates and resolving issues.
Assist in submitting budget adjustments, no-cost extensions, and other modifications.
Monitor project spending schedules and coordinate with Finance to reconcile grant budgets with departmental budgets annually.
Review and approve invoices related to grant-funded work.
Coordinate with Finance to track and report allowable costs, working within each grant’s terms.
Monitor subawardees and contractors for compliance with scopes of work and spending.
Submit mid- and final financial reports in coordination with Finance and external consultants.
Maintain organized records of all grant documents, including agreements, reports, budgets, subawards, and correspondence.
Track invoices, payments, and subrecipient activity.
Manage internal systems for grant tracking, performance reporting, and budget alignment.
Assist in Development in submission of activity/performance reports, coordinating input from project staff.
Monitor for implementation delays or irregularities and proactively communicate with internal teams to resolve issues.
Using the Museum’s mission, vision, and values as a guide, model responsible behaviors and foster positive culture on the team.