Health & Human Services Grants Administrator

COWLITZ INDIAN TRIBE • DuPont, WA

1d • Hybrid

About The Position

Ensures compliance with all grant requirements and reporting obligations across diverse funding sources supporting the Health and Human Services (HHS) Department. Fills a vital role in supporting program staff and coordinating with accounting and grant teams to align grant activities with tribal policies and codes, funding regulations, and the mission of the Cowlitz Indian Tribe. Maintains professionalism in all interactions with internal and external stakeholders. Adheres to HIPAA and confidentiality requirements. Honors and represents the mission, vision, and values of the Cowlitz Indian Tribe (CIT) and of the HHS department.

Requirements

• Knowledge of federal grant regulations, including 2 CFR Part 200 (Uniform Guidance).
• Knowledge of and proficiency in grant management software or similar grant management systems, including reporting, budgeting, and document management features. (Amplifund or Euna Grant preferred)
• Knowledge of and familiarity with Indian Health Service (IHS) grant programs, including Tribal Management Grants and cooperative agreements.
• Knowledge of tribal governance, sovereignty, and the unique funding landscape for Health and Human Services programs.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in budget development and financial reporting.
• Skill in developing internal controls and compliance monitoring tools.
• Ability to interpret and apply complex regulatory language to real-world program operations.
• Ability to communicate efficiently and effectively both verbally and in writing and with tribal leadership, program staff, and funding agencies.
• Ability to consistently demonstrate professional demeanor.
• Ability to exercise independent judgment.
• Ability to handle multiple tasks and meet deadlines
• Ability to work collaboratively with diverse teams and departments.
• Ability to ensure compliance with all applicable federal, state, tribal, and private funding requirements.
• Ability to train and support program staff on grant compliance, reporting, and documentation.
• Ability to analyze financial and programmatic data to identify risks and recommend corrective actions.
• Ability to maintain confidentiality and uphold ethical standards in handling sensitive financial and programmatic information.
• Three (3) years of experience in grants management or compliance, preferably in a tribal, nonprofit, or public health setting.
• Experience with federal and state grant programs, including Indian Health Service (IHS), Substance Abuse and Mental Health Services Administration (SAMHSA), Health Resources and Services Administration (HRSA), Washington State Health Care Authority (HCA), and foundation grants.
• Bachelor’s degree in Public Administration, Business, Accounting, Health Administration, or related field.
• Experience with grant management software.
• A valid driver’s license is required when driving vehicles for work-related purposes.
• Must be able to successfully pass a background screening/investigation according to established requirements.
• Pre-employment drug screen.
• Reference checks, education, and employment verification.
• Federal, state, and/or tribal criminal history and sanction checks, including fingerprint verification.

Nice To Haves

• American Indian/Alaska Native or Veteran preference documentation may be uploaded with resume and cover letter.

Responsibilities

• Monitors grant activities using grant management software (or other applicable Tribal systems) and collaborates with Grant Managers to ensure compliance with applicable federal, state, and tribal regulations and funding agency requirements.
• Reviews grant agreements and award documents to identify reporting, spending, and performance obligations.
• Coordinates with program managers to ensure timely submission of required reports, including financial, narrative, and performance reports.
• Reviews grant expenditures and assists Program Managers with budget monitoring to ensure alignment with approved budgets and allowable costs using both grant management software and accounting software.
• Supports audits and site visits by drafting responses and gathering documentation in response to inquiries from funding agencies.
• Maintains organized and up-to-date grant files within grant management software in accordance with Tribal policies and procedures.
• Assists in the development and implementation of internal controls and procedures to ensure grant compliance.
• Provides training and technical assistance to program staff on grant requirements and best practices.
• Collaborates with the Finance and Grants teams to ensure grant codes in the accounting and grant management software are kept current, including Grant Manager information, contract specifics, and archiving/discontinuing when appropriate
• Stays current on changes in grant regulations and compliance standards, particularly for IHS, HHS, SAMHSA, HRSA, DOJ, DoED, and other key funders.
• Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.
• Supports grant proposal development by reviewing compliance requirements and assisting with budget narratives.
• Works with the Operations team and Directors to maintain consistency and standards for the HHS department.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.

Benefits

• Adheres to HIPAA and confidentiality requirements.
• Honors and represents the mission, vision, and values of the Cowlitz Indian Tribe (CIT) and of the HHS department.
• Tribal preference in accordance with the Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions.
• All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees