CCEL Women's Initiative for Self-Empowerment Grant Writing and Administrative Assistant

Bethel University • Saint Paul, MN

6d • $19 - $19

About The Position

The Grant Writing and Administrative Assistant provides dual support to the Executive Director, balancing daily operational needs with structured professional growth. Designed as a mentorship opportunity for an aspiring development professional, the role offers learning in nonprofit fundraising, grant compliance, and executive administration directly from organizational leadership. The position supports WISE’s mission to advance immigrant and refugee women, girls, and those on the feminine gender spectrum through education, advocacy, and resource development.

The role collaborates with the Executive Director on grant proposals, letters of inquiry, and funding requests; researches prospective funding sources; and manages institutional giving calendars, reporting timelines, and compliance metrics. It also works with program staff to gather program statistics, narratives, and impact data for submissions. Administrative duties include tracking program and office inventory, organizing institutional records and grant materials, and maintaining digital and physical systems. The assistant attends weekly staff meetings and has bi-weekly check-ins with the Executive Director.

The position is expected to work 7–20 hours per week, Monday through Thursday between 10:00 a.m. and 5:00 p.m. Applicants must be current Bethel students and authorized to work in the United States; the organization cannot sponsor or take over sponsorship of an employment visa.

Requirements

• Must be a current Bethel student.
• Demonstrated commitment to equity, systems change, and empowering immigrant and refugee women, girls, and those on the feminine gender spectrum.
• Exceptional written communication skills, with attention to detail, clarity, and grammar.
• Resourceful online research skills.
• Strong time-management and organizational skills to balance administrative tasks and writing deadlines.
• Proficiency with Google Workspace (Docs, Sheets, and Drive) and basic office software.
• Eagerness to learn and willingness to receive active feedback and communicate openly during bi-weekly check-ins.
• Must be authorized to work in the U.S.; employment visa sponsorship or takeover of sponsorship is not available.

Nice To Haves

• Experience navigating databases or tracking spreadsheets.

Responsibilities

• Collaboratively draft, edit, and proofread grant proposals, letters of inquiry, and funding requests under the Executive Director’s mentorship.
• Research foundation, corporate, and government funding sources aligned with the WISE mission.
• Establish and maintain an institutional giving calendar tracking deadlines, reporting timelines, and compliance metrics.
• Collaborate with program staff to compile program statistics, qualitative narratives, and impact data for submissions.
• Track, document, and organize program supplies, workshop materials, and general office inventory.
• Organize and update centralized institutional records, including past applications and template materials.
• Maintain digital and physical organizational systems to support day-to-day operations.
• Attend weekly staff meetings lasting 1.5 hours.
• Participate in bi-weekly check-ins with the Executive Director.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed