Program Assistant, Initiative for Health Care Economics

Bentley University•Waltham, MA

8d•Hybrid

About The Position

The Initiative for Health Care Economics at Bentley University is seeking a fractional, part-time Program Assistant to plan and execute four signature initiative events over the coming year. This limited-term position runs through June 30, 2027, with the possibility of extension. The role is afternoon-based, generally requiring no more than two hours per week (with some weeks requiring no time), typically between 2:30 and 5:00 PM, and no more than four evening commitments. The Program Assistant works directly with program lead Prof. Benjamin Chartock of the Economics Department and serves as the operational lead for each event, from initial planning through day-of execution and post-event follow-up. The role also provides light administrative support between events. It is hybrid, with most work performed on campus and remote work available when appropriate. Reliable weekday afternoon availability and on-site availability for event dates and planning walkthroughs are required. The work takes place in a typical office setting and involves extensive computer work and sitting. Bentley University offers a fixed hourly rate of $20.00 and describes a total rewards package that includes competitive compensation, robust benefits, career development opportunities, generous paid time off, workplace flexibility, and a positive employee experience. References are required, and the university may conduct other pre-employment screening.

Requirements

Bachelor’s degree.
Proven experience planning and executing events, such as galas, programs, trade shows, private events, or large meetings, from concept through completion.
Exceptional organization and follow-through, with the ability to manage multiple event timelines without losing details.
Strong written and verbal communication skills and a warm, professional presence with guests, vendors, and stakeholders.
Proficiency with standard tools such as Google Workspace or Microsoft Office, spreadsheets, and shared calendars.
Proactive and resourceful approach, including anticipating problems, proposing solutions, and acting without waiting to be asked.
Reliable weekday afternoon availability and flexibility to be on-site for event dates and planning walkthroughs.

Nice To Haves

Experience with registration or CRM tools.

Responsibilities

Lead end-to-end planning for four initiative events per year, including building timelines and run-of-show documents, managing budgets, and keeping workstreams on schedule.
Coordinate event logistics, including distinguished guests, audiovisual needs, materials, and staffing or volunteer coverage.
Manage invitations, registration, and RSVP tracking; maintain accurate attendee and stakeholder lists.
Draft event communications, including save-the-dates, reminders, briefing documents, and thank-you and follow-up notes.
Serve as the day-of point person by overseeing setup, greeting and managing guests and speakers, troubleshooting, and leading breakdown.
Track expenses and prepare a brief post-event recap capturing attendance, outcomes, and lessons learned.
Provide light administrative support between events, including scheduling planning meetings, maintaining shared documents, and following up on action items.