Program Manager - Constitutional Federalism Initiative

Utah Valley University•Main Campus - Orem, UT

1d•Onsite

About The Position

The CFI Program Manager (CFIPM) organizes and executes conferences, workshops, and seminars, builds stakeholder relationships, and streamlines processes to ensure the success of single- and multi-day events. The CFIPM collaborates on managing the education, podcast, and AI projects, including development and administering their delivery, assessment, and revision. They collaborate with elected and appointed officials in Utah and nationally, and coordinate with multiple participants, agencies, and organizations. They manage training platforms, coordinate with officials for scheduling, and oversee assessment tools to evaluate effectiveness and satisfaction. They oversee the budget, maintain digital and public-facing resources, supervise student employees, and may supervise research assistants, aligning team efforts with the objectives of the Constitutional Federalism Initiative. This position's continuation is contingent on available funding.

Requirements

Graduation from an accredited institution with a bachelor's degree in a related field plus 4 years of related experience, OR an equivalent combination of education and/or experience related to the Summary of Duties totaling at least 8 years.
Bachelor's degree in a related field (approximately 120 college credits) plus 4 years of related experience.
Master's degree in a related field (approximately 150 college credits) plus 2 years of related experience.
Four years of completed college coursework (approximately 120 college credits) plus 4 years of related experience.
Three years of completed college coursework (approximately 90 college credits) plus 5 years of related experience.
Associate degree in a related field (approximately 60 college credits) plus 6 years of related experience.
Two years of completed college coursework (approximately 60 college credits) plus 6 years of related experience.
One year of completed college coursework (approximately 30 college credits) plus 7 years of related experience.
High school diploma or equivalent plus 8 years of related experience.
Experience should demonstrate at least four of the following: management of multiple complex projects (mandatory); production of large, multiday, or national events; administration of training or professional-education programs; budget analysis, procurement, or contract coordination; supervision of employees, students, or contractors; work with government officials or senior institutional leaders; management of external partnerships; digital-content, knowledge-resource, or publication management; work requiring discretion in politically or institutionally sensitive environments; and coursework or demonstrated familiarity with federalism, constitutional studies, or intergovernmental affairs.
Knowledge of advanced program, project, and event-management principles.
Knowledge of budget analysis, procurement, contracting, travel, and vendor-management processes.
Knowledge of multiple dissemination modalities or professional-education delivery and assessment.
Knowledge of digital content, records, knowledge management, and publication practices.
Knowledge of the professional and ethical considerations involved in working with elected and appointed officials.
Working knowledge of American federalism and intergovernmental relations.
Working knowledge of AI-enabled tools and associated quality, privacy, security, and governance concerns.
Advanced planning, organization, prioritization, and project-management skills.
Strong written and oral communication.
Strong interpersonal and diplomatic skills.
Budget analysis and financial tracking skills.
Staff, contractor, and vendor-management skills.
Meeting, event, and production-management skills.
Sound judgment in sensitive or ambiguous circumstances.
Document, data, and version-control skills.
Strong problem-solving, decision-making, and prioritization skills.
Competent with Microsoft 365, project-management systems, learning platforms, web-content systems, and related digital tools.
Creative, innovative, and detail-oriented.
Manage multiple complex projects with competing deadlines.
Work independently within defined authority.
Coordinate effectively with public officials, scholars, university units, contractors, and national partners.
Effectively administer an account with external expenditures, ensuring adherence to national, state, and university laws and policies.
Distinguish routine operational matters from issues requiring supervisory or institutional judgment.
Maintain confidentiality and exercise discretion.
Supervise personnel and manage contractor performance.
Travel and work occasionally in the evenings or on weekends during major events and critical project periods.

Responsibilities

Leads operational planning, execution, and follow-up for CFI conferences, summits, seminars, workshops, webinars, and related convenings involving public officials, scholars, institutional leaders, partners, and other participants.
Develops production plans, schedules, budgets, staffing plans, run-of-show documents, and contingency plans; coordinates registration, venues, lodging, transportation, food service, accessibility, participant logistics, materials, vendors, surveys, and post-event products.
Advises the CFI Director on feasibility, cost, timing, capacity, and risk and escalates politically sensitive matters, major program changes, institutional commitments, and significant risks.
Collaborates with the CFI Director, subject-matter experts, instructional designers, and content contributors to develop and maintain professional education on American federalism and intergovernmental relations.
Manages the operational lifecycle of approved curricula, including version control, learning-management platforms, enrollment, participant communications, accessibility, testing, assessments, completion records, certificates, evaluation data, and scheduled revisions.
Ensures approved curricular objectives remain coherent through production, delivery, assessment, and revision.
Manages CFI’s integrated portfolio of approved programs and projects.
Establishes schedules, milestones, assignments, dependencies, and reporting processes; monitors progress and capacity; recommends priority adjustments; and manages approved contractors and vendors.
Coordinates media and AI-enabled projects, including schedules, approval routing, testing, quality assurance, documentation, and maintenance.
Maintains collaborative relationships with the Utah Federalism Commission and key partners through regular communication, shared planning, operational materials, decision and action records, and program coordination.
Maintains procedures, project files, records, templates, calendars, and transition materials for institutional continuity and escalates matters affecting scope, content, institutional authority, budget, workload, or reputational risk.
Analyzes program budgets and coordinates the inflow and expenditure of funds in compliance with UVU policies and applicable law.
Coordinates procurement, approved expenditures, contracts, invoices, and vendor performance; maintains required financial and operational records; and identifies financial or compliance concerns requiring review.
Coordinates the creation, review, publication, maintenance, and evaluation of CFI’s digital and public-facing resources, including reports, training webpages, the Federalism Toolbox, agency-engagement resources, publications, podcasts and media products, databases, and AI-enabled tools.
Coordinates with university technology, instructional design, communications, legal, procurement, accessibility, and records personnel and supports GRAMA and university records-retention obligations.
Participates in recruiting and hiring student employees and provides training, supervision, and support to ensure high-quality performance and compliance with UVU policies and procedures.
Performs other job-related duties as assigned by the CFI Director, consistent with the position’s professional level, institutional role, and approved priorities.