Grant Support Fiscal Business Manager/ Social Work (UEC)

CSU Careers•San Bernardino, CA

66d•Onsite

About The Position

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,731.91-$5,186.90 per month. Location: CSUSB Campus. Work Schedule 40 hours per week. Typically, Monday to Friday from 8:00AM to 5:00PM. Some nights and weekend as arranged. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the Social Work designated Grants Project Coordinator, the Grant Support Fiscal Business Manager will work independently to: Office Support Provide administrative support for efficient office operation, including maintaining equipment and making travel arrangements. Manage administrative systems and projects, ensuring organizational effectiveness and problem resolution. Handle sensitive information with confidentiality and professionalism. Offer general office support to grant coordinators, faculty, staff, and the School of Social Work. Fiscal Responsibilities Act as a point of contact for post-award issues, ensuring compliance with regulations, policies, and funding terms. Perform fiscal and budget analysis, financial management, and problem solving across multiple grants to ensure optimal allocation and use of funds. Analyze funding sources across grants to identify opportunities for combining resources and maximizing impact. Develop and manage grant budgets, monitor performance, and identify cost-saving opportunities. Prepare and present financial reports, track documentation, and participate in audits. Manage, review, and authorize transactions, including travel claims and expenditure documents, ensuring compliance. Conduct budget variance and account analysis to resolve issues, prepare budget adjustments, and cost transfers. Oversee financial administration of grants, from award to closeout, ensuring compliance with policies. Lead fiscal tasks for grant-funded administrative staff, providing guidance and expertise without direct supervisory responsibilities. Provide guidance on cost sharing, effort certification, and compliance monitoring for grants. Monitor contractor expenditures, track cost share commitments, and ensure timely submission of financial documentation. Facilitate coordination between internal departments and external partners, addressing grant-related issues. Perform additional program related duties as assigned. Local travel to outreach and recruitments events may be required. No overnight travel required.

Requirements

Associates degree and/or equivalent preferably in Business Administration, Public Administration, Accounting, Finance or closely related field.
Two years of progressively responsible professional experience in analyzing data, including at least one year involving duties such as preparation, justification, analysis, or the control and administration of a budget or budgetary process, preferably in a university or grant-funded environment.
Working knowledge of practices, procedures, and activities related to grant administration, including fiscal and budget management.
General knowledge of the methods and challenges of organizational and program management, especially within a university setting.
Ability to interpret and apply program rules, regulations, and funding terms, ensuring compliance with institutional and funding agency policies.
Use initiative and resourcefulness in planning work assignments and implementing improvements in grant administration processes.
Collect, compile, analyze, and evaluate financial and administrative data, and make informed verbal or written presentations based on this analysis.
Recognize and work effectively within a diverse university environment, respecting multicultural, multi-sexed, and multi-aged value systems.
Establish and maintain cooperative working relationships with faculty, university administrators, external partners, and grant stakeholders.
Rapidly acquire knowledge of the university's operations, programs, and overall functions, particularly as they relate to grants and fiscal management.
Demonstrated ability to make informed decisions and take action that impacts grant-related programs or services across multiple areas.
Proficiency with appropriate software, including Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
Critical strengths including reliability, attention to detail, strong self initiative, and the ability to work independently.
Professional demeanor with the ability to work effectively with diverse populations.
Excellent interpersonal and communication skills, along with a strong customer service orientation.

Nice To Haves

Bachelor’s degree or higher in Business Administration, Public Administration, Accounting, Finance, or closely related fields.
Three or more years of progressively responsible professional experience in analyzing fiscal data, preferably in grants or public funding.
Two or more years of experience in preparation, justification, and analysis of business or agency budgets or budgetary processes.
Experience with financial reporting and compliance in a university or nonprofit setting.
Proficiency in grant management software or university financial systems (e.g., PeopleSoft, Banner, or similar).

Responsibilities

Provide administrative support for efficient office operation, including maintaining equipment and making travel arrangements.
Manage administrative systems and projects, ensuring organizational effectiveness and problem resolution.
Handle sensitive information with confidentiality and professionalism.
Offer general office support to grant coordinators, faculty, staff, and the School of Social Work.
Act as a point of contact for post-award issues, ensuring compliance with regulations, policies, and funding terms.
Perform fiscal and budget analysis, financial management, and problem solving across multiple grants to ensure optimal allocation and use of funds.
Analyze funding sources across grants to identify opportunities for combining resources and maximizing impact.
Develop and manage grant budgets, monitor performance, and identify cost-saving opportunities.
Prepare and present financial reports, track documentation, and participate in audits.
Manage, review, and authorize transactions, including travel claims and expenditure documents, ensuring compliance.
Conduct budget variance and account analysis to resolve issues, prepare budget adjustments, and cost transfers.
Oversee financial administration of grants, from award to closeout, ensuring compliance with policies.
Lead fiscal tasks for grant-funded administrative staff, providing guidance and expertise without direct supervisory responsibilities.
Provide guidance on cost sharing, effort certification, and compliance monitoring for grants.
Monitor contractor expenditures, track cost share commitments, and ensure timely submission of financial documentation.
Facilitate coordination between internal departments and external partners, addressing grant-related issues.
Perform additional program related duties as assigned.
Local travel to outreach and recruitments events may be required.