Fiscal Support Technician

Greene County Board of Commissioners•Xenia, OH

About The Position

The Fiscal Support Technician works under general supervision and requires considerable knowledge of accounting systems and procedures. The role prepares, compiles, and verifies statistical, financial, accounting, or auditing data, reports, and tables related to accounts payable and accounts receivable, and may perform payroll activities. The position provides mail, customer-service, facilities-coordination, and administrative support across county sites, as well as fiscal and billing support for departments and the Service Garage. Normal working hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Travel is required. Extended hours may be needed to manage incoming calls on election day. Predictable and regular attendance is required.

Requirements

Meet one of the listed minimum qualification pathways: completion of an associate core program in business administration, accounting, finance, or a related field, plus 6 months of experience or training in accounting or finance; completion of a high school technical program in accounting, plus 12 months of experience or training in accounting or finance; or an equivalent combination as allowed by the posting.
Basic-level experience with spreadsheet software.
Valid Ohio Driver's License.

Responsibilities

Deliver incoming, outgoing, and departmental mail, faxes, photocopies, and small packages across county sites in a timely manner.
Manage bulk distributions and high-volume mailings for multiple departments.
Transport confidential materials, sensitive documents, and financial funds securely.
Complete special projects and administrative support tasks as operational needs arise.
Respond to routine and complex customer inquiries regarding departmental services.
Manage incoming calls, screen inquiries accurately, and route them to the appropriate departments.
Greet and direct visitors.
Maintain logs and perform data entry.
Manage work orders from receipt through completion for offices and departments.
Coordinate communications with maintenance and carpentry crews to ensure tasks are completed.
Organize and maintain department files and create standard forms.
Generate routine weekly, monthly, quarterly, and annual reports.
Provide administrative support to the Service Garage.
Process purchase orders and invoices, ensuring correct expense encumbrances, accurate budget coding, and compliance with audits.
Make authorized budget adjustments and transfer funds between line items.
Monitor Capital Improvement funds and prepare pay-ins for delivery to the Treasurer's office.
Manage internal and external billing for copier usage, postage, utilities, office supplies, Service Garage work, and fuel pumps.
Generate and distribute invoices and maintain systematic data entry in the financial system.
Monitor aging accounts and follow up on delinquent invoices to support timely collection.
Reconcile monthly account statements against Auditor’s office records and resolve discrepancies.
Compile daily, quarterly, and annual financial reports to support budget planning and auditing.
Maintain organized fiscal files, including purchase orders, receipts, and historical annual reports.
Perform other duties of a similar nature or level as assigned.