Fiscal Support Technician

Superior Court, County of Santa Clara • Santa Clara, CA

20h • Onsite

About The Position

Under limited supervision, the Fiscal Support Technician performs a full range of technical fiscal analysis and management duties in a specialized area of accounting, such as revenues, grants, payroll, or payables. This is a journey-level technical classification and is non-exempt (hourly). The position supports court accounting, financial reporting, budget and records maintenance, audits, and administrative projects.

The work is generally performed inside clean buildings, with limited exposure to dust, fumes, odors, and noise. The position may involve difficult and stressful conditions, frequent deadlines, and expectations for high-quality work. It requires working independently and closely with others, regular computer use, and contact with court employees, government agencies, the public, and vendors. Some positions may require travel to different County facilities, and a California driver's license may be required.

The Court offers a benefits package that includes a choice of health, dental, and vision plans; CalPERS membership as permitted by law; life insurance; paid holidays; vacation; and sick leave.

Requirements

• Normally, two years of college in accounting, business administration, or a closely related field, including at least 12 units in elementary and advanced accounting and business law, plus four years of increasingly responsible accounting experience.
• A bachelor's degree may substitute for two years of the required work experience.
• Knowledge of government accounting principles and procedures; laws and regulations governing the court's financial operating system; computer fiscal systems; office management practices and procedures; business law; electronic data processing systems; record-keeping systems; and state and local statutes and Rules of Court governing court documents and operations.
• Working knowledge of the Court Financial System, Lotus, and Excel software applications.
• Ability to apply advanced accounting principles and procedures and analyze and evaluate complex financial or statistical data and records.
• Ability to plan, coordinate, and initiate actions needed to implement decisions, practices, programs, and policies; develop and maintain accounting procedures; analyze and maintain grants; and monitor and project expenditures and revenues.
• Ability to learn and apply specialty software programs and prepare accurate accounting reports and summaries from complex instructions.
• Ability to communicate effectively orally and in writing, maintain effective work relationships, and work cooperatively and courteously with others.
• Ability to work independently, under pressure, and in stressful situations; exercise judgment, confidentiality, tact, and initiative; and adapt to varying circumstances.
• Ability to relieve professional staff of administrative matters by following up on projects, transmitting information, and keeping staff informed of pertinent activities.
• Regular dexterity and coordination to use a computer keyboard and read a video display terminal; occasional lifting of objects weighing up to 10 pounds; frequent reaching above and below desk level; and regular periods of standing and sitting.
• A California driver's license may be required, and some positions may require travel to different County facilities.
• Submit an online application, complete the supplemental questionnaire, and attach an electronic copy of a resume.

Responsibilities

• Prepare and oversee preparation of court accounting ledgers, records, and systems.
• Examine ledgers, reports, and financial documents for technical defects and errors; verify and reconcile financial data for accuracy and completeness.
• Collect and analyze financial information and prepare regular and ad hoc accounting and financial reports and analyses.
• Conduct and review regular and year-end closing of account ledgers and books.
• Assist with audits and accounting studies.
• Assist in preparing and maintaining court budget, inventory, personnel, and purchasing records.
• Establish general and subsidiary accounts, including revenue and disbursement accounts.
• Review financial documents for accuracy and completeness; reconcile manual records with computer databases.
• Encumber funds and balance and reconcile accounts.
• Assist in gathering, tabulating, and analyzing data; draft reports and survey instruments; and respond to correspondence and survey requests.
• Assist professional staff with long-term administrative projects, including statistical research, budget analysis, accounting, and reviews of organizational policies, procedures, staffing, facilities, and legislation.
• Analyze office methods, procedures, and forms.
• Perform other related duties as required.
• Use a computer terminal frequently for fiscal functions and communications.
• Communicate and respond appropriately to inquiries and requests from court divisions, government agencies, the public, and vendors.
• Periodically lift, walk with, and carry files, documents, and other court-related materials.

Benefits

• Choice of health plan
• Choice of dental plan
• Choice of vision plan
• California Public Employees Retirement System (CalPERS) membership, as permitted by law
• Life insurance
• Paid holidays
• Vacation
• Sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree