Grant Manager A/B

University of Pennsylvania

17h•Onsite

About The Position

The primary purpose of this role is to support the research activities of the Division of Hematology Oncology in the Department of Medicine. This position will be responsible for managing complex grants including clinical research grants and program project grants with multiple sub-contracts. The Grants Manager will work independently to manage the sponsored program funds from pre-award through post-award while working with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio. The individual will also manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators. Consults with research faculty in the preparation of sponsored project budget and proposals; review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required. Provides full accounting services, reconciling budgets, processing payroll, effort reports, financial reporting; monitors grant expenditures for compliance with sponsor regulations and guidelines. The Grants manager will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. The Grants Manager will actively participate in specific projects, including the annual budget submission and financial analysis. This position involves partnering with Grants Managers, including mentoring & training. This position will report to the Administrative and Financial Officer.

Requirements

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required. (For Grant Manager A)
Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required. (For Grant Manager B)

Nice To Haves

The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission.
The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts.
Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis.

Responsibilities

Manage pre and post award activities for various PIs, including RPPR’s.
Review funding opportunities, prepare proposal checklists, prepare and review proposal budgets and assist in other proposal development activities.
Advise investigators regarding actions needed to bring proposal into compliance
Participate in the annual budget process and monthly financial analysis for sponsored programs, gifts, endowments, chair commitments and other university accounts.
Manage Subcontracts & process RIS agreements
Monthly reconciliation of grant expenditures for compliance and take or recommend corrective actions as needed.
Ensure accurate effort allocation for PI’s & research staff/collaborate with Business Administrator to ensure payroll is mapped accordingly.
Process salary reallocation when needed.
Liaise with the University's Office of Research Services and SOM's Office of Research Support Services for these grants.
Complete monthly budget and expense journal entries as needed.
Reconcile and correct fiscal year activity such as suspense, anticipated resources, dependent tuition.
Training & Mentorship of Grants Managers, Serve as a Resource to Grants Managers & Grants Coordinator for day-to-day financial operations.
Authorize Purchasing, and Accounts payable transactions including Travel & ensure compliance with audit requirements.
Recommend and implement policies and procedures to ensure uniformity in reporting and compliance with University, School and sponsor.
Exercise resource stewardship and report known or suspected irregularities.
Other duties and responsibilities as assigned

Benefits

excellent healthcare
tuition benefits for employees and their families
generous retirement benefits
a wide variety of professional development opportunities
supportive work and family benefits
a wealth of health and wellness programs and resources
Health, Life, and Flexible Spending Accounts
comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
exceptional tuition benefits for you, your spouse, and your dependent children
tuition assistance at other institutions for dependent children
generous retirement plans
pre-tax or Roth basis retirement savings
wide variety of investment options through TIAA and Vanguard
substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
access to a wide range of University resources as well as cultural and recreational activities
free or discounted admission and memberships to Penn arts and cultural centers and museums
substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours
Penn Home Ownership Services
Adoption Assistance