GRANT SPECIALIST B - 43005078

State of Florida•Tallahassee, FL

1d•Onsite

About The Position

Senior grants specialist responsible for managing complex contractual agreements for the section from inception to close. Conducts work in complex financial operations by the administration, coordination, development, implementation, monitoring and/or oversight of contracts and grants. Responsible for assisting supervisor in training, reviewing correspondence, and reviewing and approving the assignments of others. Assists to establish and amend the section’s manuals, forms, processes, policies and procedures. Continually reviews and provides recommendations for updates and amendments on applicable Florida Statutes, Florida Administrative Code Rules, policies and procedures, manuals, and forms. Serves as the main point of contact for external and internal stakeholders when delegated by the section manager. Composes, coordinates, manages, executes, tracks, and monitors contractual agreements and amendments for fixed capital outlay appropriations and nonrecurring grants to local governments facilitated by the section. Accurately facilitates the development of processes, from drafting contracts to close out. Exercises independent judgement in developing contractual agreements. Reviews required contract related documents for accuracy and completeness. Ensures agreement terms, conditions, and expenditures are compliant with agreement requirements and align with the requirements and procedures specified in applicable Florida Statutes and Florida Administrative Code Rules. Reviews, approves, and processes invoices for payment. Performs financial reconciliations against payments made to validate accuracy of payments to the contractual grant agreement requirements; identifies issues and ensures adjustments are made to resolve issues, if needed. Prepares, analyzes, and updates programmatic and financial reports on grant projects, identify potential problems, concerns, and issues, and makes recommendations relating to area of responsibility to management in a timely manner. Facilitates meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, and gather technical details to resolve procurement, contract, and agreement issues. Monitors to ensure contractual obligations are met and suggest corrective actions to management. Completes all activities associated with execution of agreements within the required designated timeframes. Coordinates the planning of agreement monitoring with other Department staff. Completes and submits reports as required or directed. Mains accurate contract file containing all required supporting documentation; keeps contract file current with all documentation and correspondence. Facilitates revisions throughout the review and approval process. Mains current and detailed knowledge about the laws, regulations, and policies affecting the Department, the Division, and applicable grant programs. Completes required training and seek opportunities for professional development to include accepting or volunteering for special learning and development activities. Collaborate with other contract and grant managers to provide training, consultation, direction, technical and administrative assistance. Conducts site visits to ensure service delivery and satisfactory performance of contractual obligations. Participates in team or work group activities as assigned. Perform other related duties as required.

Requirements

High school diploma or its equivalent is required.
Valid driver’s license.
Must be Florida Certified Contract Manager certified within the first year of employment, as required by Sections 287.057(15)(c) and 215.971 2., Florida Statutes.
One (1) or more years’ experience managing contracts that are $1,000,000 or greater.
One (1) or more years’ experience using Excel techniques.
One (1) or more years’ experience documenting grant reimbursements and expenditures or budgetary/accounting management.
Ability to understand complex written sentences and paragraphs in work related documents.
Ability to manage time effectively.
Ability to communicate effectively with internal and external stakeholders.
Ability to coordinate grant processes with other Divisions and Offices within the Department.
Ability to manage multiple and complex $1,000,000.00+ fixed capital outlay appropriations.
Ability to manage multiple and complex single year grants.
Ability to prepare correspondences for state and federal grants.
Ability to draft contractual grant agreements.
Ability to prepare methods of monitoring grantees progression.
Ability to manage quarterly reports.
Ability to understand and apply applicable Florida Statutes, Rules, Regulations, Policies and Procedures.
Ability to review and approve funding requests.
Ability to demonstrate adaptability and flexibility in handling multiple tasks under short timelines.
Ability to conduct fact-finding research.
Ability to demonstrate outstanding customer service skills.
Ability to establish and maintain effective working relationships.
Ability to problem solve and make executive level decisions.
Ability to adapt to changing priorities under potentially stressful conditions.
Ability to train others on core tasks, policies and procedures.
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Knowledge of principles and processes of contract management.
Knowledge of accounting principles and practices, and the analysis of reporting of financial data.
Knowledge of numbers, their operations, and interrelationships including one or more of the following: arithmetic, algebra, geometry, calculus, statistics, and their applications.
Knowledge in contract management.
Knowledge of principles and practices involved in business processes and organizational planning and coordination.
Knowledge in developing, administering, and monitoring contracts and State grants.
Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Skilled in developing scopes of work, contract agreements and procurement.
Skilled in executing complex contracts.
Skilled with Microsoft applications.

Nice To Haves

Construction grant experience.
Experience using a grant management software system or accounting/budgeting system.

Responsibilities

Manage complex contractual agreements for the section from inception to close.
Conduct work in complex financial operations by the administration, coordination, development, implementation, monitoring and/or oversight of contracts and grants.
Assist supervisor in training, reviewing correspondence, and reviewing and approving the assignments of others.
Assist to establish and amend the section’s manuals, forms, processes, policies and procedures.
Continually review and provide recommendations for updates and amendments on applicable Florida Statutes, Florida Administrative Code Rules, policies and procedures, manuals, and forms.
Serve as the main point of contact for external and internal stakeholders when delegated by the section manager.
Compose, coordinate, manage, execute, track, and monitor contractual agreements and amendments for fixed capital outlay appropriations and nonrecurring grants to local governments.
Facilitate the development of processes, from drafting contracts to close out.
Exercise independent judgement in developing contractual agreements.
Review required contract related documents for accuracy and completeness.
Ensure agreement terms, conditions, and expenditures are compliant with agreement requirements and align with the requirements and procedures specified in applicable Florida Statutes and Florida Administrative Code Rules.
Review, approve, and process invoices for payment.
Perform financial reconciliations against payments made to validate accuracy of payments to the contractual grant agreement requirements; identify issues and ensure adjustments are made to resolve issues, if needed.
Prepare, analyze, and update programmatic and financial reports on grant projects, identify potential problems, concerns, and issues, and make recommendations relating to area of responsibility to management in a timely manner.
Facilitate meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, and gather technical details to resolve procurement, contract, and agreement issues.
Monitor to ensure contractual obligations are met and suggest corrective actions to management.
Complete all activities associated with execution of agreements within the required designated timeframes.
Coordinate the planning of agreement monitoring with other Department staff.
Complete and submit reports as required or directed.
Maintain accurate contract file containing all required supporting documentation; keep contract file current with all documentation and correspondence.
Facilitate revisions throughout the review and approval process.
Maintain current and detailed knowledge about the laws, regulations, and policies affecting the Department, the Division, and applicable grant programs.
Complete required training and seek opportunities for professional development to include accepting or volunteering for special learning and development activities.
Collaborate with other contract and grant managers to provide training, consultation, direction, technical and administrative assistance.
Conduct site visits to ensure service delivery and satisfactory performance of contractual obligations.
Participate in team or work group activities as assigned.
Perform other related duties as required.