Grant Manager

Cahaba Medical Care Foundation•Centreville, AL

About The Position

Cahaba Medical Care Foundation seeks a Grant Manager to own our grant portfolio end to end: opportunity intake and go/no-go decisions, application assembly and pre-submission quality review, and the post-award deliverables calendar across a multi-million-dollar portfolio of federal, state, municipal, and foundation awards. This is an orchestration role, not a writing role. Our Senior Grant Writer, executive leadership, and program leads build narratives; our finance team owns budgets and reconciliation. The Grant Manager ensures the right people, numbers, documents, and deadlines converge on every submission and every report, and holds the authority to determine that a package is not ready to file.

Requirements

Bachelor’s degree
3+ years administering federal grants from application through closeout, HRSA strongly preferred
Working knowledge of 2 CFR 200
Hands-on experience with federal grant systems (HRSA EHB, PMS, SAM.gov, or equivalent)
Demonstrated project management of complex, deadline-driven, multi-stakeholder work
Exacting attention to documentation, version control, and quality assurance

Nice To Haves

Master’s degree (MPA, MPH, MBA, or related)
GPC, PMP, or CRA credential
FQHC, community health, or academic medicine experience
State pass-through and subaward reporting experience

Responsibilities

Own the portfolio-wide deliverables calendar: every report, filing, renewal, and continuation across all active awards, with named owners, lead times, and escalation paths
Run a pre-submission quality review on every federal package, including cross-document consistency checks when multiple awards file in the same cycle
Review external-facing, grant-touching artifacts (contracts, web content, public materials) for consistency with award terms and federal vocabulary
Conduct standing cross-award consistency checks: personnel rosters, key-personnel FTE percentages, and time-and-effort attestations against approved budgets
Maintain and verify institutional grant briefing documents against Notices of Award and source documents on a quarterly cycle
Stand up and run reimbursement and reporting processes for state subawards: templates, assembly, documentation standards, signature chains
Own FFR and closeout coordination portfolio-wide in partnership with Finance
Build and maintain the access and credential map: EHB roles and submission privileges, SEFT, payment and application portals, SAM.gov currency
Run pipeline intake and the go/no-go log so every funding opportunity receives a documented, dated decision
Coordinate cross-functional grant teams (writing, finance, program, compliance, data) through Wrike from intake to closeout