Grant Fulfillment Analyst

Fresh Start Womens Foundation•Phoenix, AZ

5d•$75,000 - $85,000

About The Position

The Grant Fulfillment Analyst is part of Fresh Start’s Programs & Services team and oversees tracking, compliance, analysis, and reporting for a growing portfolio of grants, including complex multi-year grants. The role connects funder requirements with program execution, CRM data, performance measurement, and timely reporting to help ensure grant commitments are fulfilled. A core focus is maintaining the organization’s CRM as a reliable source of grant performance and outcome data. The analyst works with service-delivery and data-entry teams to strengthen data practices, monitor progress toward grant goals, and develop and maintain grant-specific HubSpot dashboards. Through regular performance reviews, the analyst identifies trends, opportunities, and risks and collaborates with internal teams to support continuous improvement. The position serves as a coordination point across teams throughout the grant lifecycle. It requires analytical and technical skills, strong organization and project management, attention to detail, and the ability to manage a high-volume portfolio with overlapping deadlines and reporting requirements.

Requirements

Bachelor’s degree in data analytics, business, finance, nonprofit management, or a related field; equivalent relevant experience may be considered.
3–5+ years of experience in grant management, grant compliance, data analysis, program operations, or a related field.
Demonstrated experience managing or supporting a large portfolio of grants, preferably including complex or multi-year grants.
Strong experience with CRM or database platforms, business intelligence, and data reporting and visualization.
Experience translating grant or program requirements into data fields, tracking mechanisms, dashboards, and reports.
Advanced proficiency with Excel or Google Sheets and comfort analyzing large or complex datasets.
Strong analytical ability to interpret data, identify trends and performance gaps, and translate findings into actionable information.
CRM and reporting aptitude, including understanding how data entry, system structure, and reporting logic affect grant outcomes.
Ability to manage numerous grants and overlapping performance periods, goals, and reporting requirements simultaneously.
Exceptional attention to detail and commitment to data accuracy and integrity.
Strong project management and organizational skills, with an innovative, problem-solving mindset.
Ability to interpret complex grant requirements and translate them into actionable deliverables and measurable milestones.
Ability to identify risks early and work proactively with teams toward solutions.
Ability to communicate data and performance information clearly to program staff and organizational leadership.
Strong interpersonal skills and ability to foster collaboration while maintaining accountability for data quality, deadlines, and deliverables.
Sound judgment and discretion when handling confidential participant, financial, and organizational information.
Ability to work in a fast-paced, outcomes-driven environment with evolving priorities and a growing grant portfolio.

Nice To Haves

HubSpot, Salesforce, or Power BI experience is a plus.
Equivalent relevant experience may be considered in place of a bachelor’s degree.

Responsibilities

Maintain reporting oversight of a growing portfolio of active grants, including multi-year government, foundation, and corporate grants.
Review grant agreements, proposals, scopes of work, reporting requirements, and funder commitments to identify deliverables, measures, timelines, participant requirements, and documentation standards.
Translate grant requirements into internal fulfillment plans, measurable milestones, reporting schedules, and tracking tools.
Maintain organized grant documentation and supporting records for funder reviews and audits, and serve as a central source of information on fulfillment status.
Identify grants, deliverables, and outcome measures that are on track, at risk, or off track.
Build, maintain, and improve CRM dashboards and reports that provide visibility into grant performance.
Query data, investigate performance gaps, and communicate risks and opportunities to program leaders and organizational leadership.
Oversee accurate tracking and reporting of outcomes across the grant portfolio.
Compile quantitative results, program metrics, and supporting documentation for interim, annual, and final grant reports.
Create grant-specific reporting views and dashboards that turn CRM data into actionable information for teams, leadership, and stakeholders.
Validate grant definitions and outcomes against CRM source data before using or submitting information for applications, forecasting, and strategic planning.
Support the CRM as the central source of truth for grant-related data and partner with data-entry teams to ensure accurate, consistent, timely records.
Reinforce timely data entry and translate reporting requirements into CRM properties, activities, outcomes, and documentation.
Help establish standardized CRM data-entry processes, expectations, definitions, and timelines.
Conduct regular data-quality audits and work with responsible teams to resolve discrepancies and missing information.
Help evolve CRM architecture and data-collection practices as the grant portfolio and reporting requirements grow.
Collaborate with program teams to understand grant goals, outcomes, data needs, and changing conditions, and provide timely performance updates.
Work with grant and finance teams to support compliance and align outcomes, reporting, activity, and expenditures with funder commitments and goals.
Understand grant budget allocations and track program and services spending with the Grants Accounting team.
Promote collaboration and shared accountability for grant fulfillment across teams.
Develop and improve systems, workflows, dashboards, templates, and standard operating procedures for managing a growing grant portfolio.
Identify opportunities to automate grant tracking, data validation, reminders, dashboards, and recurring performance reports.
Recommend improvements that increase efficiency, accountability, data integrity, and readiness for funder reviews and audits.
Perform other job-related duties as assigned.