Grant Accounting Analyst

Gateway Technical College•Kenosha, WI

3d•Onsite

About The Position

The Grant Accounting Analyst supports the financial administration, compliance, and reporting of grant-funded programs. The role manages grant accounting activities, monitors expenditures, reconciles financial records, and helps ensure alignment with federal regulations, funder requirements, approved budgets, and institutional policies. The position reports to the Accounting Manager in the Business Office and is based at the Kenosha Campus. The analyst establishes and maintains grant budgets in the accounting system; processes grant-related transactions; tracks accounts receivable, drawdowns, invoicing, and payments; maintains payroll allocations and time-and-effort records; and prepares close-out documentation. The role also reviews expenditures for compliance, analyzes financial data and budget variances, coordinates reporting and reimbursement workflows, supports audits and year-end accounting, and collaborates with project managers, Grants staff, Payroll, and Finance. This is a full-time, non-exempt position. The hourly pay range is $30.53–$31.55. The position is open until filled, with first priority given to applications received on or before November 1, 2026. Flexibility is needed to accommodate day, evening, and weekend business needs. Candidates must be legally authorized to work permanently in the United States; visa sponsorship is unavailable. Employment is contingent upon an acceptable background check.

Requirements

Six years of experience in accounting or finance, or an equivalent combination of education and relevant work experience.
Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.
Excellent verbal and written communication skills.
Strong organizational and interpersonal skills.
Ability to communicate with sponsors, students, employees, and vendors.
Ability to prioritize work, meet deadlines, and work with limited supervision.
Legally authorized to work in the United States on a permanent basis; employment eligibility verification is required at hire.
Acceptable background check.

Responsibilities

Establish and maintain grant budgets within the accounting system.
Monitor and reconcile grant expenditures against approved budgets and funding allocations.
Process journal entries, budget transfers, reconciliations, and grant-related financial transactions.
Track grant-related accounts receivable, drawdowns, invoicing, and payment activity.
Maintain payroll allocations, time-and-effort reporting, and supporting documentation for grant-funded employees.
Prepare and reconcile financial documentation for grant close-out activities.
Maintain accurate financial records in accordance with institutional and regulatory standards.
Review expenditures and transactions for compliance with federal OMB guidance, funder requirements, and Gateway policies.
Analyze expenditures, salary allocations, and budget variances to identify discrepancies and risks.
Interpret grant regulations and funding restrictions; resolve financial discrepancies and recommend corrective action.
Evaluate financial data and reporting accuracy to support audit readiness.
Coordinate grant reporting cycles, reimbursement requests, submission timelines, and accounting workflows across pre-award support, active grants, and close-out activities.
Support audit preparation and year-end accounting processes; monitor financial deadlines and reporting requirements.
Collaborate with project managers, Grants staff, Payroll, and Finance; communicate financial information, reporting requirements, and budget updates.
Provide guidance regarding documentation requirements and allowable expenditures; coordinate grant budgets, expenditures, and program activities across teams.
Support grant proposal budgets through financial analysis and planning and provide financial insight to support stewardship of grant resources.
Improve grant accounting processes, reporting practices, and internal controls.
Support grant development activities and institutional initiatives; participate in professional development related to compliance and grant accounting.
Perform additional duties as assigned.